Known globally for our visual effects, Framestore has a proud history creating extraordinary images and scenes for some of Hollywood’s biggest pictures, collecting every possible industry award along the way. Our work is also seen across the advertising industry, bringing magic to the small screens that surround us every day.
We are currently looking for a Department Coordinator for our Montreal office. The Department Coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource and Head of Production Management; to liaise with production and other departments, while sharing and assisting with day-to-day task completion. Please note this job posting is not for a VFX Production Coordinator role.
Key Responsibilities:
Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc
Updating databases
Organizing and filing confidential documents, in addition to updating spreadsheets
Dealing with confidential and sensitive information in an appropriate manner
Coordinating the artists ‘demo-reel’ shot request process
Support Seating & Moves process
Support Immigration process
Organizing meetings: taking notes, and setting up conference and video calls
Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)
Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required
Other ad hoc special projects / administrative duties as may reasonably be required
Diary management for the Department Managers, as required
