The Contracts Coordinator will be responsible for assisting with the administration and coordination of contract documentation, ensuring compliance with company policies, and supporting project teams with contractual needs. This role will work closely with the operations teams, project teams, and clients to ensure that all contracts are executed and managed in accordance with legal requirements and company objectives.
Key Responsibilities:
- Communicates, tracks, and files all contracts from the proposal stage to execution, ensuring thorough documentation and filing.
- Works with sales teams to draft, review, and finalize contracts, subcontracts, and change orders when the project scope exceeds the original contract.
- Tracks contract milestones, deadlines, and deliverables to ensure compliance with agreed-upon terms, preventing any material shipments without signed contracts.
- Manages the invoicing process, ensuring all billing aligns with executed contracts and updates Discos II with accurate billing information.
- Reviews contracts on a BOL-by-BOL basis, ensuring accuracy and consistency between contracts and billing documents.
- Handles all customer certificate of insurance requests and files preliminary notices upon the first shipment's completion in the CRM.
- Supports the credit request process by comparing sales credits to contract documents, determining if the request is valid, and generating approval documents.
- Manages project closures in Discos II and sets up new customers, projects, and jobsites in the system.
- Collaborates with project teams, procurement, and legal departments to ensure contracts align with project requirements and company policies.
- Assists in resolving contractual disputes, working closely with legal counsel and internal stakeholders.
- Monitors compliance with company policies, safety regulations, and applicable laws in contract execution.
- Prepares reports on contract performance and provides insights for risk analysis.
- Supports vendor and subcontractor pre-qualification processes, ensuring compliance with contractual obligations.
- Bachelor’s degree in Business Administration, Construction Management, Legal Studies, or a related field.
- 2+ years of experience in contract administration, preferably in the construction, formwork, or shoring industry.
- Strong knowledge of construction or corporate contracts
- Excellent organizational skills with a keen attention to detail.
- Ability to manage multiple contracts and projects simultaneously.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and contract management software.
- Strong communication and interpersonal skills, with the ability to collaborate across departments.
- Familiarity with local, state, and federal regulations related to construction and safety.
Doka offers terrific career opportunities, competitive compensation, comprehensive benefits including medical, dental, vision, Flexible Spending Account, company paid life insurance, supplemental voluntary term life insurance, 401k retirement plan (Roth and Non-Roth), short-term disability, AFLAC policies, paid time off (sick/personal, vacation, floating holiday and company paid holidays) and an exciting opportunity to join as a member of Doka's team.
If working with some of the most impressive construction projects in the US and joining an industry leader excites you, please submit your resume by clicking below. Visit us on-line at www.dokausa.com for additional information on Doka USA, Ltd.
Doka is an Equal Opportunity Employer, and all candidate information will be kept confidential according to EEO guidelines.
External candidates must be authorized to work for any employer in the USA.
