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Keeley Companies is hiring a

Contracts Administrative Assistant (Construction)

St. Louis, United States
Contractor

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

We are offering an exciting career opportunity for a Contracts Administrative Assistant! The successful applicant will perform administrative functions to assist the Chief Risk Officer and Claims Department.

Primary Responsibilities

  • Assist in the management and processing of construction-related claims.
  • Enter, update, and track claims data in the claims management system.
  • Coordinate with internal teams, contractors, and insurance companies to gather necessary information for claims resolution.
  • Monitor the status of claims and follow up on outstanding issues to ensure timely processing.
  • Review and assist in the preparation of claim contracts and related documents.
  • Ensure all contracts are compliant with company policies and industry regulations.
  • Liaise with legal and compliance teams to address any contractual issues or disputes.
  • Ensure all claims processes adhere to relevant licensing and business regulations.
  • Prepare and submit necessary documentation to regulatory bodies as required.
  • Conduct regular audits of claims processes to ensure ongoing compliance.
  • Provide general administrative support to the Claims Department, including scheduling meetings, managing correspondence, and handling phone calls.
  • Serve as a point of contact for clients, contractors, and internal stakeholders regarding claims inquiries.
  • Assist in resolving any issues or discrepancies related to claims or contracts.

Minimum Qualifications

  • High school diploma or equivalent. Associate degree or higher preferred.
  • Construction experience required.
  • Previous experience in an administrative or support role within the construction industry, with a focus on claims management and contract administration.
  • Knowledge of licensing and business regulations in the construction industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.

#LI-AG1 #LI-Onsite

All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.

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