The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.
Key Responsibilities
Conference Production
- Produce high level industry relevant conference programmes.
- Liaise with key professionals/institutions and companies in the production of conference programmes.
- Engage with recommended speakers and confirm their attendance.
- Ensure the speaker database is updated in order to provide current and accurate speaker lists and files for event management to follow up.
- Prepare and communicate creative brief documents to the Marketing team.
- Prepare and lead telesales briefs and set follow up meetings to track progress.
- Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.
- Assist in the provision of leads to the sponsorship team and attend sales meetings as appropriate.
- Mentor other conference producers within the team.
- Conduct a post-show analysis of the event including job title analysis
Market Research and Industry Networks
- Effectively research topics with relevant industry professionals and the target market.
- Develop new conference ideas and programme content through meetings and tele-research with key experts.
- Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.
- Identify key opinion leaders/institutions and companies within related to the event.
- Maintain existing and build new relationships develop a conference with topics and speakers.
- Be able to provide a list of hospitals that are leaders in specialist areas relating to the event.
- Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.
Speaker & Delegate Liaison
- Liaise and network with speakers, exhibitors and delegates on-site, in order to maintain customer service standards, resolve queries and gain feedback, targeting a minimum of 10 meetings per event day.
- Assist with onsite duties as required for the duration of the event, which may require longer working hours
Minimum Education Level
- Educated to degree level or equivalent
Background Knowledge, Skills & Experience
Essential
- Minimum two years’ experience in conference production.
- Speaks and writes clearly and fluently in English to both individuals and groups.
- Computer literate and proficient in the use of Microsoft Word and Excel.
- Commercial awareness.
- Research based role.
- Copywriting skills.
- Brand and market awareness.
Desirable
- Related industry/event knowledge.
- Conference production role.
Core Benefits:
- Medical Insurance for individual and family
- Annual leave – 25 days or 28 days (for senior managers)
- Manager and above, School fees contribution, 40,000 SAR per child per year, up to a max of three children
- Wellbeing Benefits
- Remote working on Sundays
- Working anywhere – 1 month every year, or for senior managers and above, 2 months every year
- Family visa costs* (up to a max of three children)
- Individual annual flight allowance* (Expat only)
International Relocation Package*:
- Paid flight to Riyadh (for you and your dependents)
- 60 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000
- SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices
Local Relocation Package*:
- Paid flight to Riyadh (for you and your dependents)
- 30 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000
- SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices
*If eligible
