Conference and Events Specialist, EMEA

Conference and Events Specialist, Regional Marketing EMEA

About the role:

We are seeking an experienced and motivated Conference and Events Specialist to join our EMEA Regional Marketing team. The successful candidate will play a critical role in planning, organizing and executing conferences, user group meetings, and other key events across the EMEA region. This position demands a strategic thinker with a keen eye for detail and a passion for creating impactful, high-quality events that resonate with our scientific community and align with 10x Genomics’ mission.

What you will be doing:

• Event Planning:
• Develop and implement comprehensive event plans for conferences, user group meetings, and other key events that support 10x Genomics’ marketing and business objectives in the EMEA region.
• Set clearly defined event goals with Regional Marketing Manager
• Research and recommend venues, vendors, and services that meet event requirements, ensuring optimal attendee experience and budget efficiency.
• Event Execution:
• Oversee all logistical aspects of events, including contract negotiations, vendor management, registration, travel arrangements, and on-site coordination.
• Create detailed event timelines, agendas, and floor plans to ensure smooth execution.
• Manage the design and production of event materials, including signage, brochures, and digital content, in collaboration with the global and regional marketing team.
• Ensure all technical and audiovisual requirements are met, coordinating with AV teams and other technical service providers as necessary.
• Stakeholder Engagement:
• Build and maintain strong relationships with internal stakeholders (regional marketing, global marketing, sales, support) and external partners to ensure successful collaboration on event content and participation.
• Serve as the primary point of contact for event stakeholders, addressing any enquiries and providing updates throughout the planning and execution phases.
• On-Site Management:
• Lead on-site event coordination, ensuring all aspects of the event run smoothly and according to plan.
• Address and resolve any issues or challenges that arise during the event, maintaining a high level of professionalism and customer service.
• Coordinate on-site event staff and vendors to ensure seamless operations.
• Post-Event Analysis:
• Conduct post-event evaluations, gathering feedback from attendees, stakeholders, and team members to assess event success and identify areas for improvement.
• Analyze event metrics, including attendance, engagement, and ROI, and provide detailed reports to the marketing team.
• Implement best practices and lessons learned to continuously improve the planning and execution of future events.
• Compliance:
• Ensure all events comply with local regulations, company policies, and industry standards.

Minimum Requirements:

• Bachelor’s degree or equivalent in Marketing, Event Management, Communications, or a related field
• Demonstrable experience in successfully managing large-scale conferences and events, from concept to completion, preferably within the life sciences, healthcare, or technology industries
• Strong project management and organizational skills, with the ability to handle multiple events and priorities simultaneously, to meet challenging deadlines in a fast-paced environment
• Detail-oriented with a focus on delivering high-quality experiences for attendees and stakeholders
• Proficiency with MS Office, Google Suite (Mail, Calendar), Concur, Confluence, JIRA, Salesforce, Pardot (or other marketing automation system), Zoom or WebEx Meeting and Event Center
• Excellent English communication skills (written / oral / presentation) and able to collaborate across multiple disciplines
• Ability to travel within the region as required to be successful in this field based role, expected to be at least 40% of time within the region

Preferred Skills and/or Experience

• Master’s degree or equvalent in Marketing, Event Management, Communications, or a related field
• Advanced proficiency in event and marketing automation tools
• Additional European language skills, preferably German or French

#LI-KW1