Community Events Coordinator

Key Responsibilities

• Key Responsibilities:
• Facilitates the planning and coordination of community events and trainings in alignment with department goals and Hello Neighbor’s mission and values
• Coordinates all details community event details, including venue, transportation, food, supplies, and activities 
• Facilitates engaging workshops to train and educate participants.
• Collaborates with programmatic staff to develop event concepts and overall plans
• Works within budget and follows procedures for vendor payment
• Collects RSVPs and communicates event details such as transportation, accessibility and dietary needs, utilizing translation as needed
• Responsible for managing event promotion in collaboration with Marketing team
• Handles communication with relevant stakeholders including vendors, teammates, and participants and volunteers
• Creates detailed Run-of-Show documents, conveying critical event details to teammates, and facilitates pre-and post-event meetings
• Troubleshoots issues and coordinates last-minute needs onsite during majority of planned events
• Participates in regular supervision meetings and relevant staff meetings
• Adheres to Hello Neighbor’s confidentiality guidelines and ensures the appropriate handling of sensitive information
• Other duties as assigned within the scope of position expectations

Preferred Qualifications

• Associate’s Degree and two or more years of related professional experience; or the equivalent combination of education and experience to perform the key responsibilities of the role
• Demonstrated strong interpersonal skills, characterized by compassionate, courteous, cordial, and professional interactions with diverse colleagues, program members, and the community
• Possesses cultural competencies, encompassing knowledge, attitudes, and behaviors relevant to the communities served
• Able to cultivate excellent relationships with clients, staff, and partners
• Exhibits adept task management, including priority setting, meeting deadlines, and efficient time scheduling for multiple responsibilities
• Digital literacy and the ability to learn new software
• Flexibility and ability to work nights and weekends as necessary
• Effective collaboration with others through cooperative efforts
• Willingness to work in a fast-paced, multicultural environment
• Alignment with and support of Hello Neighbor’s core values
• Bilingual or multilingual in priority language preferred (Dari, Pashto, Arabic, Swahili, French, Spanish, Ukrainian, Russian, Rohingya)

About You

• Creative and adaptable
• Energetic, motivated, and hardworking problem-solver
• Confident public speaker and with experience facilitating workshops or trainings
• Detail oriented with excellent planning, communication, and organizational skills
• Ability to take direction and work independently, as well as collaboratively
• Ability to take initiative and manage multiple tasks and projects at a time
• Passion for community building, refugee and immigrant rights
• Cultural sensitivity and the ability to work effectively with people from diverse backgrounds
• Living migration experience and fluency in other languages a plus

Additional Details

• This is a limited term role, through July 1, 2025.
• The position is an full-time, non-exempt, in-house position at our Pittsburgh office in the Larimer neighborhood
• Clearances required: Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal History Clearance, Federal Bureau of Investigations (FBI) Criminal History Clearance (PA Act 23 & Act 24); Mandatory Reporter and/or PSEA training may also be required depending on job requirements
• We require a COVID-19 vaccination for full-time employees
• Valid driver’s license personal vehicle, and proof of insurance are required, MVR records will be required  
• Applications are accepted on a rolling basis
• Selected candidates will be invited to interview on a rolling basis
• The successful candidate must be currently authorized to work in the United States.
• Compensation: $19 - $21/per hour, payable bi-weekly
• Comprehensive benefits package available, including medical/dental/vision insurance for employee and dependents (75% employer-paid), generous PTO policies, paid holidays, and participation in employer-sponsored retirement savings with employer match (after 12-months’ employment).