Communications Assistant, Hachette Book Group
We’re looking for an assistant to join the communications team at Hachette Book Group to serve as an executive assistant and team administrator. This role supports and reports into the Chief Communications Officer of Hachette Book Group. The communications team is responsible for shaping the Company’s internal and external communications and brand strategy, including but not limited to corporate communications, internal communications, executive communications, media relations, social media, social impact and corporate social responsibility, diversity, equity, inclusion, and belonging communications. The communications executive assistant and administrative assistant must maintain strict confidentiality in supporting this fast-paced team to provide cross-functional support. The assistant must thrive working on multiple projects simultaneously as this position requires impeccable organization and superb attention to detail, excellent written and verbal communication skills, and an entrepreneurial drive.
This role is responsible for supporting the entire Company's communications team by performing administrative tasks such as scheduling meetings, organizing and filing documents, managing expense reporting, purchasing necessary items and tracking budget costs, coordinating media inquiries and outreach, creating and drafting content, managing social media accounts, coordinating media relations, internal communications, updating internal and external websites, and assisting with the implementation of overall communication strategies, often including tasks such as writing press releases, communications plans, creating strategic communications and marketing content.
Corporate Communications:
- Create and distribute internal newsletters, updating company intranet content, and facilitate employee communications
- Contribute to communication plans, including key messages and target audiences
- Build and launch reporting communications including communications around branding, advertisements in media trades, top-tier publications
- Create dynamic companywide presentations supporting author, agent and executives
- Prepare media prep documents ahead of interviews and oversee outgoing communications
- Writing and editing press releases, blog posts, internal and external website copy, social media updates, and other communication materials aligned with brand guidelines
Corporate Communications:
- Provide general communications support for sustainability, employee culture, and social impact initiatives
- Update internal and external websites and ensure accuracy of information
Administrative:
- Manage calendars, coordinate meetings, book travel arrangements, respond to necessary internal and external inquires
- Track expenses, process invoices, and support team budgeting efforts
- Maintain media contact lists and databases, ensuring accuracy and accessibility
- Organize and file documents, including contracts, media agreements, and reports
- Support book donation programs and process related invoices
- Tracking media coverage and key performance indicators (KPIs) to measure the effectiveness of internal and external communication campaigns, monitoring social media analytics, and preparing reports on communication campaign performance
Event Support
- Plan and coordinate logistics for internal and external events, including registration, venue booking, securing vendors, materials preparation, etc.
- Coordinate communications for event promotions. Including press releases, invitations, and follow-up materials
- Provide communications recaps of key meetings, internal events, town halls, etc.
Digital and Social Media Coordination:
- Schedule, post, and monitor content across HBG’s social media platforms
- Monitor social media communities and track performance analytics
- Collaborate with the team to implement communication plans across various channels
- Track and analyze key performance indicators (KPIs) to measure the success of campaigns
- Update the intranet calendar, internal signage, and corporate display screens
- Create graphics for social media, email campaigns, and website; create, update, and maintain speaker and website pages, write copy for social media and website; manage occasional book giveaways and create PowerPoint presentations as needed.
Media Relations:
- Coordinate media outreach, press interviews and respond to media inquiries
- Prepare executives and authors for media interviews with detailed briefings
There may be times that you will be required to work overtime due to the nature of your role or exceptional workload issues or special projects. The role is NYC based with a minimum of three days in the office per week.
Knowledge, Skills and Abilities Required:
- Maintain confidentiality and work one-on-one with senior leaders and press
- Exceptionally detail-oriented and organized
- Agile and accurate when handling simultaneous time-sensitive projects
- A proactive self-starter with excellent follow-through skills
- Ability to work independently and meet deadlines
- Relevant marketing, communications, public relations or journalism experience with excellent written and verbal communications skills and keen understanding of the importance of brand voice and identity
- Passionate about corporate communications, media/publicity, storytelling, news, culture, social impact, social media and diversity, equity, inclusion and belonging
- Curiosity that drives you to investigate new branding and communications opportunities.
- Knowledge of all top social media platforms and best practices
- Proven ability to manage and prioritize multiple assignments in a fast-paced environment
- Team player with understanding of communication strategies for best results
- Openness to learning new technologies and platforms and ability to transition between innovative brainstorming to strategic action.
- High level of organization, attention to detail and time management skills
- College degree preferred.
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The compensation for this position is $47,500. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
