Synergy, a leading Boston commercial real estate firm, is experiencing exciting growth and seeks a Leasing Coordinator for a portfolio of commercial office properties in downtown Boston. The Leasing Coordinator will be working with Synergy’s leasing team in all aspects of the marketing and leasing process of commercial real estate properties for Synergy and their Investment Partners. This position reports to the Vice President and Senior Vice President of Leasing and serves as an integral member of the Synergy team to ensure that all goals for the properties and portfolio are achieved.
The Leasing Coordinator will partner as needed with accounting, acquisitions/dispositions, construction and property management teams on assigned projects. The individual will be expected to work collaboratively with all groups to meet Synergy’s goals and objectives, while adhering to policies, procedures and audit requirements to ensure success.
In addition to competitive salary and benefits, we offer interesting work, a collegial environment, and an excellent opportunity to develop strong skills and grow professionally. Those who have joined us from other firms find direct access to leadership teams very rewarding. Our office is located in the heart of the city with easy access to several MBTA T-stops including South Station, Downtown Crossing, State, and Government Center.
Essential Duties & Responsibilities
What we’re looking for you to do:
- Serve as a key member of the Leasing team in managing various marketing and leasing processes of a portfolio totaling approximately 7 million square feet.
- Compose lease proposals and tenant correspondence.
- Coordinate and conduct tenant tours with property management, building engineering, and security.
- Liaison with the leasing team and third-party brokers to respond to requests for floor plans, stacking charts, CAD drawings, etc.
- Process invoices for architectural services, leasing commissions and legal costs as needed.
- Collaborate with the Asset Management Team in the leasing due diligence process for acquisitions/dispositions.
- Prepare and analyze leasing data for investors.
- Build a database to track all existing tenants and tenants in the market through Salesforce.
- Manage data accuracy of leasing activities through VTS, including inquiries, tours and proposals.
- Review and enter prospective tenant lease terms in VTS as required.
- Examine and ensure that all VTS property websites have the most up to date material.
- Maintain open and effective communication with building tenants, as well as other Synergy personnel in asset management, accounting, acquisitions, dispositions, construction and property management.
- Conduct audit of Master Leasing Parameters for each property on an annual basis; ensure all data is entered; and review potential adjustments as needed.
- Research and collect pertinent market information such as lease comparables, tenants in the market, etc.
- Communicate with appropriate parties in property management and building security in a timely manner for all upcoming property tours.
- Manage leasing documents for each property and ensure that all Requests for Proposals (RFP) and Lease Proposals are properly stored.
- Plan and execute brokerage open houses and tenant events.
- Complete other projects as required.
