The Commercial Funding Administrator is responsible for the day-to-day maintenance of various funding and administrative tasks. Duties include preparing the Commercial Daily Funding Agenda and Pipeline reporting along with final report follow-up, tax calculation, wire remittances for third party refunds/fees and documentation validation. Additional responsibilities include data entries in PPLUS and special projects required by management. These duties involve liaising with the Bank’s lending partners, solicitors, and staff within the Commercial Funding & Servicing group and other internal departments.
The Work !
- Daily, the incumbent will be responsible for the coordination, preparation, monitoring and delivery of the Daily Funding Agenda throughout the day, which is relied upon by senior management and several internal groups within the Bank.
- Daily, the incumbent will be responsible for pipeline reporting for BES, CFG and CMHC Funding groups and posting on Sharepoint.
- Daily, the incumbent will be responsible for completing the Validator report for BES, CFG and CMHC Funding groups and posting on Sharepoint
- On a daily basis, the incumbent will complete supporting steps related to funding and post-funding activities (i.e. set up property tax accounts in Pplus and prepare tax calculations, set up Pre-Authorized Debit (PAD) Accounts in Pplus, cross-check wires, prepare and send client welcome letters), which are to be completed accurately and in a timely manner.
- On closed transactions, the incumbent will be responsible for uploading the Validator and Funding Checklist; any gaps identified will be escalated to the responsible funders.
- Once a transaction has closed, the incumbent will work with solicitors and partners to obtain final reports for all closed deals. In addition, to ensure data integrity for each loan in PPlus, the incumbent is required to leverage available reports to identify gaps or inaccuracies and solve or correct the issues.
- The Commercial Funding Coordinator will also process wires/refunds to various parties (brokers, solicitors, insurance consultants, borrowers, etc.) accurately and in a timely manner.
- On a weekly basis, the incumbent will be responsible for the preparation of specific and adhoc departmental reports which include but not limited to pipeline, data integrity, and cancellation reporting to be relied upon by Management. This entails regular communication and follow-up with Funders and internal servicing team. In addition, when required, the incumbent will be required to complete memos with supporting details for other departments to leverage their tasks.
- Periodically, the incumbent will also be asked to work with Management on specific projects and/or tasks that include system testing, documentation collection and reporting. Incumbent will be required to develop an adequate level of proficiency in internal suite of software applications used by the bank , primarily PPLUS, File Nexus and Cyberquery.
- Liaise daily with a variety of internal departments to address any unique adhoc issues that may arise and seek timely resolution.
- Understand and follow departmental policies, guidelines, and procedures
- Complete other tasks assigned at the request of Management
- Gather data and accurately prepare assigned departmental reports as scheduled
Let's Talk About You !
- Degree in business administration or finance or diploma program in a related discipline with a minimum of 1-2 years’ experience in administration and servicing of mortgage loans
- Experience in management reporting is considered an asset
- Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) is a must
- Strong attention to detail
- Strong analytical skills
- Strong organizational skills
- Ability to handle multiple competing priorities and meet deadlines
- Excellent time management skills
- Team-oriented
- Ability to solve problems and propose solutions
- Highly developed verbal and written communication skills with the ability to respond in a clear, concise and professional manner
