Clerical Assistant

A vital part of Arcadis' success is the dedication of our corporate team. Each staff member has an important role in our company-wide accomplishment and everyone contributes to a common goal. Our diverse and energetic staff prides themselves on helping their teams run smoothly.

Our mid-town Toronto office is in search of a Clerical Assistant to join their Office Support Services team on an full-time basis.

If you are looking for an opportunity to be a part of the success and growth of the largest architecture and engineering firm in Canada then come discover what Arcadis has to offer.

Arcadis offers you a career you can Define... Discover It!

Position responsibilities include, but are not limited to:

• Provide excellent and timely customer service to internal and external staff via telephone, e-mail or in-person
• Process shipments and coordinate pick-ups for time sensitive materials for internal clients
• Schedule boardroom bookings and order catering for Client meetings
• Set up and clear coffee/beverages/catering for Client meetings and events
• Photocopy, print, scan and bind reports for all departments
• Receive, sort and distribute incoming mail and packages
• Provide front desk concierge for incoming guests
• Ensure boardrooms, copy rooms and kitchens are tidy, organized and stocked

Position requirements include, but are not limited to:

• 2 - 3 years of previous experience in customer service and/or related industry experience
• Excellent planning and prioritizing skills along with the ability to meet stringent deadlines
• Knowledge of Protégé an asset Software
• Demonstrate strong attention to detail with a high level of accuracy
• Excellent verbal and written communication skills
• Proficient with Microsoft Office including Outlook  
• Strong ability to multi-task
• Excellent problem solving, consulting and facilitation skills
• Possess a positive, energetic attitude
• Flexible and able to adapt to different situations

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life, and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. The salary range for this position is CAD 40,000-44,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design-related roles, we also require a portfolio to review. We thank all applicants for their interest. However, only those selected for an interview will be contacted.

As part of the Arcadis selection process, candidates may be requested to consent to background checks relevant to the role under consideration, before receiving a job offer (as applicable under state law). These could include work references, education and credential confirmation, employment verification, identity checks, credit reports, criminal offenses, drug testing, and driver’s license records.

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