About Actian:
At Actian we believe data should be a competitive advantage. Through the deployment of data technology, underpinned by a relentless and trusted service commitment, we help business critical systems transact and integrate at their very best. As a trusted leader in data management, integration, and analytics, our mission is to helping businesses unlock the full potential of their data to drive better decision-making and innovation wherever it resides — in the cloud, on-premises, or hybrid environments.
With a global team of experts and a culture of innovation, we’re dedicated to helping our customers solve their most complex data challenges. Join Actian and be part of shaping the future of data-driven success!
Role Summary:
Acting as a key partner to the CIO, the Executive Assistant ensures seamless day-to-day operations, optimizes time management, and facilitates effective communication across the organization. This role encompasses high-level administrative and operational support, requiring a proactive and solutions-oriented approach to executive management.
Responsibilities:
Calendar Management: Managing the CIO and executive staff calendars, scheduling and preparing for meetings for CIO and executive staff
Meeting Management: Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provide the CIO with all needed items to make decisions
Other Systems: The CIO staff is more self service than the typical executive staff, but the CIO Executive Assistant may need at times to coordinate travel, expense reporting and purchasing management for the executives as needed
Decision Making: Proactively engage, manage, review and execute decisions for the senior level CIO staff
Communications: Respond to email, manage the executive’s inbox, take and make phone calls, and serve as a gatekeeper so that only the necessary communication gets through
Budgeting, Finance and HR Management: Mange the CIO budget and be the primary liaison with finance and for needed budget and personnel actions, including performance management oversight and merit cycle review processes
Action Items Tracking: Track and follow up on requests from other departments, employees and vendors
Escalation Management: Manage escalations brought from outside parties and make sure they are managed appropriately and completely
Steering Committee Management: Manage all activities undertaken by steering committees
Presentation Management: Create and manage presentations for both internal and external consumption
Confidential Information: Ability to hold and manage confidential information
Time Management: Help and promote proactive time management within the CIO staff
Contact Management: Manage the context and information from both internal and external contacts
Serving on behalf of CIO management: meeting with contacts, returning communications, or relaying executive's decisions to others
Problem Solving: Solving problems through critical and analytical thinking for decisive action
Technical Skills: Being able to use or pick up quickly technology around document management, file management, meeting management and communications and collaboration tools
Requirements:
5 years in an executive assistant position or equivalent
Ability to work very independently with minimal direct supervision
Strong collaboration software skills in Microsoft or Google ecosystems (Email, Powerpoint, Excel, Sheets, etc.)
Strong interpersonal communications skills
We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying.
