Central Procurement Coordinator (M/W)

Vantiva is seeking a highly organized and proactive Central Procurement Coordinator to manage the requisition and good receipt process across all business functions and divisions. This role involves gathering procurement demands, creating requisitions in the procure-to-pay platform, ensuring timely delivery of materials and services, and maintaining alignment with corporate policies. The ideal candidate will have a strong customer service mindset, excellent problem-solving skills, and the ability to collaborate effectively with various teams.

Key Responsibilities:

1. Requisition Management:
   • Gather procurement demands and requirements from all business functions and divisions.
   • Create requisitions in the procure-to-pay platform at the right time, for the right material or service, using the right supplier, and book the expenses with the correct cost objects and general ledger accounts in accordance with company policies.
   • Follow up on the approval status of requisitions and support requestors in obtaining all necessary approvals via the system in a timely manner.
2. Order and Delivery Coordination:
   • Facilitate communication between requestors and suppliers to ensure the timely delivery of the required materials and services.
   • Follow up on the status of goods receipts to ensure the correct quantity is received and paid to suppliers.
   • Collaborate closely with the accounts payable team, master data team, and indirect sourcing team to ensure a streamlined and effective order-to-receipt process.
3. Policy Alignment and Standardization:
   • Enhance alignment with corporate policies, ensuring standardization and adherence to procurement best practices.
4. Customer Service and Problem Solving:
   • Maintain a strong customer service mindset to ensure customer satisfaction.
   • Identify root causes of issues, resolve them promptly, and implement measures to prevent future occurrences.
5. Stakeholder Collaboration:
   • Collaborate with internal customers and cross-functional stakeholders to ensure effective communication and process alignment.

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 3+ years of experience in indirect procurement or a related role.
• Strong understanding of procure-to-pay concepts and platforms.
• Excellent problem-solving skills and the ability to identify and resolve issues quickly.
• Strong organizational and time management skills.
• Exceptional customer service skills and a proactive mindset.
• Ability to work effectively with multiple stakeholders in a dynamic environment.
• Excellent communication skills and fluency in English, both written and verbal.

Our most important asset is our People

Vantiva’s success greatly relies on our people’s energy, motivation, and talent.

We are dedicated to cultivating a workforce that embraces and celebrates diversity as we believe our differences drive our creativity, and innovation.

We are proactive in supporting equality and maintaining an inclusive work environment, developing, and enhancing career opportunities for all.

If you require a reasonable accommodation at any step of the application process, please let us know by answering the dedicated question in this application form.