4Front Ventures (CSE: FFNT / OTCQX: FFNTF) is a fast-moving national cannabis grower, distributor, and retailer headquartered in Phoenix, Arizona with active operations in Massachusetts, Illinois, and Washington. Focusing on Excellence, People, Integrity, and Courage, 4Front Ventures is building a responsible and people-focused company that consistently produces high-quality products, ensures access to cannabis through top service and affordable brands, and provides value through job creation and community engagement. From plant genetics to the cannabis retail experience under the Mission Dispensary brand, 4Front’s team applies expertise across the entire cannabis value chain.
Our Matteson, IL location is seeking an administrative assistant to maintain the smooth operation of the site by providing comprehensive administrative support. This role involves handling a wide range of tasks, such as, but not limited to managing schedules; organizing meetings; coordinating travel arrangements; handling communication both internal and external; assisting in preparing documents, reports, and presentations; maintaining office supplies and equipment; completing and processing expense reports and ensuring essential information is accurate and accessible. The successful candidate will have the ability to multitask, manage time effectively, and communicate efficiently, making the Administrative Assistant an essential contributor to the overall productivity of the workplace.
YOUR DAY-TO-DAY
- Running a variety of errands as requested by manager such as picking up and dropping off mail, machine parts, lunch, or other items.
- Understanding and following given instructions accurately.
- Maintaining a timely schedule to ensure all errands are completed within the given timeframe.
- Handle sensitive information with confidentiality, such as personal client information or business documents.
- Documenting completed errands accurately for billing purposes.
- Maintaining a clean and organized vehicle to transport items.
- Navigating through the area efficiently to complete errands in a timely manner.
- Ensuring the safe and secure delivery of every item or document.
- Collate and distribute mail.
- Prepare communications such as memos, emails, invoices, reports and other correspondence.
- Write and edit communications, from letters to reports and instructional documents.
- Create and maintain filing systems, both electronic and physical.
- Plan meetings and take detailed minutes.
- Write and distribute emails, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support for visitors.
AVAILABILITY
COMPENSATION
- $40,000-$50,000 annually, dependent on experience
WHAT YOU’LL NEED TO SUCCEED
- Ability to make independent decisions daily, addressing the best way to handle specific tasks.
- Strong Communications and collaboration skills.
- Ability to maintain order helps ensure executives don’t miss appointments or deadlines.
- Effective communication skills to ensure emails, letters, documents and social media posts are written professionally with proper spelling and grammar.
- 2+ years’ experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Valid driver’s license and clean driving record.
- Proficiency in MS Office (MS Excel, MS Outlook, and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- High School degree.
- Have reliable transportation to run errands during the day. Milage will be paid by 4Front for all business related travel.
WORKING CONDITIONS
- While performing the duties of this job, the individual will primarily work indoors in either a Company office or remote setting.
- The individual is required to wear personal protective equipment under appropriate circumstances.
- Lift and carry materials weighing up to 20 pounds.
- Operate a variety of standard office equipment including a computer, telephone, copy/print machine requiring continuous and repetitive arm, hand, and eye movement.
- *NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
WORKING AT 4FRONT
- We are building a hard-working, diverse team that is excited to be a part of the evolving cannabis industry. Our team values a friendly, vibrant, and enthusiastic workplace. 4Front Ventures is an Equal Opportunity Employer.
- Benefits of working with us include:
- Employee Discount
- Health, Vision, Dental Benefits Day One of Employment
- Sick/PTO Accrual
- Paid Holidays
- Parental/Maternity Leave
- Employee Assistance Program
- Career Development
- Advancement Opportunities
*NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
