CACS Graduate Assistant (AY 24-25 C91210)

Position Purpose

This position, housed in the Center for Advising and Career Services (CACS), supports programming and services that advance the team’s mission to enhance students’ professional development, career readiness, and employment outcomes.

Core Responsibilities

• Deliver excellent customer service and create a welcoming environment for Middlebury Institute students, staff, and faculty visiting the Center, including prospective students and employer representatives.

• Respond to inquiries via phone and email in a professional and efficient manner; convey general student information and refer students to appropriate advisor or contact.
• Support the Director of Employer Relations and advising team on projects and events, including career fairs.
• Promote and coordinate events (flyer creation, digital signs, This Week @ MIIS newsletter, room reservations, etc.).
• Partner with CACS advisors to write and compile student newsletters and plan career workshops.
• Update Handshake with CACS events, resources, announcements, etc.; troubleshoot login issues.

• Provide general support including word processing, data entry, database management, social media, etc.
• Research alumni career outcomes.
• Interest in training to serve as a peer career advisor, individually and in groups, to provide general guidance on resume writing, interviewing, and other foundational career management skills.
• Document workflow to train future graduate assistants.

Position Prerequisites

• Well-organized and capable of managing multiple projects.
• Willingness to provide and maintain a high quality of customer service to students, staff, and faculty.
• Strong communication skills – editing, writing and experience using social media and marketing events.
• Ability to maintain confidentiality.

• Experience coordinating and liaising among diverse groups.
• Comfort with technology: proficient knowledge of Microsoft and Google.
• Team oriented and positive attitude.

Physical Demands & Working Conditions

Position requires light to moderate physical effort; periodic handling of lightweight parcels or supplies, and ability to work at a computer keyboard for extended periods of time.

Requirements

Student Employment Eligibility

Unless restricted by certain visa status, all students with an active status for the semester are eligible for jobs on campus.

Students on leave or withdrawn are not eligible to work in student employment positions until the semester in which they return. If you are currently withdrawn or on leave you are eligible to be employed in staff positions.

Some may be restricted due to financial aid status. International students (non-resident aliens) may not work off campus unless they have applied for and received work authorization from the United States government. (An F-1 visa does not give work authorization.) Off campus work study positions are available only to U.S. citizens on financial aid with a federal work study component.

Students are not eligible to work remotely from International locations.

Hour Limitations

All student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically: February recess, Spring recess, and full weeks of December or summer recess. During these time periods only, students can work up to 40 hours per week. International Students: Visa restrictions prohibit international students from exceeding 20 hours of work per academic calendar week.