C003826 Budget Management Assistant (NS) - TUE 17 Dec

Deadline Date: Tuesday 17 December 2024

Requirement: Budget Management Assistant

Location: Braine L'Alleud, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 1672

Required Start Date: 3 February 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:  

Under the supervision of the Head of Budget Management, the Budget Management Assistant will be responsible for the following tasks:

Financial Oversight

Assist in managing all financial and budgetary aspects within the NIMSC Business Area;

Support with the correct allocation and tracking of funds for NIMSC Portfolio (e.g. Programs, Portfolios, Projects, Services, based on funding sources);

Support with the preparation of detailed NIMSC Financial Reports, aiding in the analysis of NIMSC financial data;

Track regularly pending Purchase Requests and Purchase Orders and coordinate actions with all involved stakeholders (Requestors, Acquisition, Warehouse, Finance, Accounts Payables, etc.);

Coordinate internal and external audit related task, requirements and reports;

Prepare ad-hoc reports related to budgetary and financial aspects including Key Performance Indicators and statistics;

Monitor and report to HBMO on all matters related NIMSC frozen funds;

Support in the assessment of Quarterly Performance Reviews.

Financial Planning

Contribute to the development of NIMSC Budgetary Forecast, Business Execution Plans and Acquisition Procurement Plans;

Assist the HBMO in the preparation of the Medium- Term Financial Plan;

Contribute to the management of NIMSC Operating Budgets (e.g. Workforce, Travel, Other);

Information and Knowledge Management:

Prepare correspondence, documents and reports on matters pertaining to the NIMSC budget and the financial management;

Update regularly the Budget Management SharePoint Webpage with relevant information;

Support all the newcomers with information relevant to Finance and Budget management.

Meeting Preparation:

Contribute to the preparation NIMSC Management Artefacts for Agency stakeholder financial meetings, briefings and reports;

Support with PowerPoint Presentations directed to both internal and external stakeholders on different financial and budgetary briefings.

Flexible Responsibilities:

Undertake other relevant duties as assigned, contributing to the overall efficiency of financial operations;

Deputize for higher grade staff, if required.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Bachelor of Science (BSc) degree at a nationally recognised/certified University in a related subject (such as Accounting, Finance or Business Management) and 5 years post related experience
• Or exceptionally, the lack of a university/college degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 15 years extensive and progressive expertise in duties related to the function of the post
• Experience in different aspects of financial planning and/or budgeting
• Extensive experience in the use of Microsoft Excel, Word and PowerPoint;
• Experience in liaising with internal and external senior managers, and ability to build relationships across business;
• Good understanding of ERP information systems,
• Experience working in a customer funding environment;
• Proven analytic skills and problem solving creativity on a variety of subjects of a dissimilar nature;
• Proven ability to communicate effectively, orally and in writing;
• Proven ability to work under pressure in a complex environment;
• Ability to work collaboratively in a team.

Desirable Experience and Education:

• Proven experience in the use of an ERP systems;
• Regular use of Oracle Financial Tools;
• Applying IPSAS, IFRS and/or IAS;
• Proven experience in documenting business processes and identifying, and implementing improvement opportunities;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.