Deadline Date: Thursday 21 November 2024
Requirement: Principal Assistant (Resource Management)
Location: Poggio Renatico, IT
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 1672
Required Start Date: 6 January 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
- Acting as the principal financial advisor for the CSU Commander;
- Acting as Fund Manager for assigned allocations and exercising strict financial control during the execution stage of these allocations, ensuring compliance with NATO and Agency regulations, and guidance provided by the NCI Agency Financial Controller;
- Assisting in developing, screening, and updating financial plans for CSU Poggio Renatico and its subordinate organisations;
- Supporting financial analysis of customer requirements, coordinating the cost estimation and financial planning associated with negotiation of Service Level Agreement (SLA) and Agency Price Proposals;
- Providing analyses and producing management reports (for both internal and external use) regarding revenues, costs, variances from targets, productivity, and other aspects of management control;
- Support the preparation of Quarterly Service Level Reviews with Customers;
- Providing technical advice and functional support to Financial Controller, the Chief, Business Management, and to other senior managers within the Finance Directorate organization, if required;
- Identifying/verifying the proper funding categories for all purchases and services requested;
- Be the Senior Asset Management Advisor to the CSU Commander, NCI Agency Entities and External Customers within the CSU Poggio Renatico AoR;
- Oversee in the CSU's AoR for CIS equipment the following: creation of requisitions, receipts of materiel, the Issue and Custody of property, establishing & maintaining of property accounts;
- Ensure agreed Property Disposal processes are followed in accordance with NCI Agency Policy and Standard Operating Procedures;
- Ensures Customer requirements are in line with agreed Service Level Agreements (SLA);
- Ensures Annual Inventory Inspections are conducted in accordance Agency Directives and coordinated with CIS Points of Contacts (CISPOCS) in NCI AGENCY elements and External Customers per the CSU AoR;
- Ensures all CIS equipment discrepancies are fully investigated, documented, reported in accordance with NCI Agency directives;
- Performs other duties as may be required.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Experience in financial management within a customer funding environment;
- Experience in planning, preparation and production of budget submissions;
- Experience in budget execution and resource management;
- Experience in preparing/conducting statistical sampling methods and reporting;
- Vocational training at higher level in a relevant discipline, leading to a professional qualification with at least 8 years of relevant experience;
- Knowledge or/and experience with enterprise resource planning (ERP) systems, project management processes, procedures and tools
- Knowledge and experience in the NCI Agency property accounting processes and procedures;
- General knowledge of CIS/ICT assets;
- Experience of working in an international environment;
- Knowledge of NATO responsibilities and organization, including the NATO Command Structure.
