C003745 Principal Assistant (Workforce Management) (NS) - FRI 4 Oct

Deadline Date: Friday 4 October 2024

Requirement: Principal Assistant (Workforce Management)

Location: The Hague, NL

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 420

Required Start Date: 18 November 2024

End Contract Date: 31 December 2024

Required Security Clearance: NATO SECRET

Duties and Role:

Assist the Resource Manager (Workforce) in administrative duties pertaining to personal-in-confidence work, including:

• Maintaining personnel databases and statistical information, follow-up timely actions on preparation of contract renewals and proposals, proposals for promotion, letters of appreciation and evaluations;
• Collect and prepare correspondence, documents, statistical information (related to NDWC's staffing situation), and presentations, using word processing, spreadsheets, databases, and graphics applications as appropriate;
• Assist with staff recruitment: preparation of job descriptions, advertisements, in coordination with the Resource Manager (Workforce);
• Support the administration of internships, IWC hiring and service contractors, in coordination with the Resource Manager (Workforce) and the RPM Office;
• Ensure delivery of performance management cycle, development and review meetings. Maintain and distribute reports on performance management, and prepare statistical data for the Chief NDWC;
• Ensure appropriate organisation and coordination of events involving staff, such as newcomers' induction briefing, introductory calls; as well as on-boarding and off-boarding actions in accordance with Agency procedures;
• Assist supported staff in following the Agency's procedures and guidelines and give appropriate advice;
• Support the workflow of the Enterprise Business Application (EBA) by undertaking change orders and other amendments in the system;
• Maintaining and improving of staff management information portal; including dissemination of all staff management support information, communication and publications, as required;
• Liaise with senior level administrative staff in other organizational elements to ensure coordination and standardization;
• Perform other duties as may be required.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
• Work experience in administrative and coordination functions, preferably in the areas of human resources and/or staff management;
• Proficiency in the use of personal computer office automation packages, particularly Microsoft applications and inclusive of SharePoint and workflows;
• Proven ability to communicate effectively orally and in writing - using tact and diplomacy;
• Strong organizational skills with the ability to multi-task;
• Eye for detail and problem-solving skills;
• Excellent time management skills and the ability to prioritize work;

• Pro-active attitude;

Desirable Skills, Experience and Education :

• Proven ability to communicate effectively at all levels, whilst building and maintaining strong relationships;
• Prior experience of working in an internal environment compromising both military and civilian elements;

Knowledge of NATO responsibilities and organization;

Competencies or Personal Attributes:

• Adhering to Principles and Values - Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organisational and individual responsibility towards the community and the environment.
• Relating and Networking - Easily establishes good relationships with customers and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
• Deciding and Initiating Action - Takes responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.
• Adapting and Responding to Change - Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows an interest in new experiences.