Buying Assistant

Our client is a leading Australian discount retailer, providing affordable everyday essentials to customers nationwide.

To maintain operational efficiency, they are looking for a Buying Assistant to support their purchasing team with administrative tasks, supplier coordination, and order management.

Job Responsibilities:

Purchase Order (PO) Management

  • Ensure timely booking of POs (at least two weeks in advance).
  • Monitor unbooked POs and follow up with suppliers.
  • Send reminders for promotional POs to suppliers (four weeks before promotions).
  • Maintain and update "No Show Reports", ensuring outstanding bookings are addressed.
  • Process purchase order amendments and update vendor emails regarding changes.

Supplier Coordination & Order Tracking

  • Liaise with local and overseas suppliers to track deliveries.
  • Verify and check overseas order delivery bookings.
  • Communicate with internal teams regarding order status and adjustments.

Administrative & Reporting Tasks

  • Generate reports related to PO status, supplier updates, and order tracking.
  • Assist in general administrative tasks as directed by the Buyer.
  • Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines.

Requirements

  • Experience in buying, procurement, or administrative roles within retail or eCommerce.
  • Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook).
  • Strong analytical skills to assist in data-driven decisions.
  • Excellent vendor management and communication skills.
  • Highly organised with strong attention to detail.
  • Ability to multitask and work independently in a fast-paced environment.
  • Customer-focused mindset with a proactive approach to problem-solving.

Benefits

  • ​Permanent work-from-home set-up
  • Dayshift (Australian business hours)
  • Full-time job
  • HMO
  • Annual leave
  • Christmas Bonus equivalent to 1 month's wage (pro-rata)

VirtualStaff365 is an Australian-based company that seeks out exceptional talent.All our staff work for our Australian clients in the comfort of their homes, as all our positions are home-based.This allows us to seek candidates in the Philippines, as working hours are closely aligned with our clients.We look forward to hearing from you and hope that we can help you find the right position, with the right business

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