Buying Assistant

Our client is a leading Australian discount retailer, providing affordable everyday essentials to customers nationwide.

To maintain operational efficiency, they are looking for a Buying Assistant to support their purchasing team with administrative tasks, supplier coordination, and order management.

Job Responsibilities:

Purchase Order (PO) Management

• Ensure timely booking of POs (at least two weeks in advance).
• Monitor unbooked POs and follow up with suppliers.
• Send reminders for promotional POs to suppliers (four weeks before promotions).
• Maintain and update "No Show Reports", ensuring outstanding bookings are addressed.
• Process purchase order amendments and update vendor emails regarding changes.

Supplier Coordination & Order Tracking

• Liaise with local and overseas suppliers to track deliveries.
• Verify and check overseas order delivery bookings.
• Communicate with internal teams regarding order status and adjustments.

Administrative & Reporting Tasks

• Generate reports related to PO status, supplier updates, and order tracking.
• Assist in general administrative tasks as directed by the Buyer.
• Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines.

Requirements

• Experience in buying, procurement, or administrative roles within retail or eCommerce.
• Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook).
• Strong analytical skills to assist in data-driven decisions.
• Excellent vendor management and communication skills.
• Highly organised with strong attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Customer-focused mindset with a proactive approach to problem-solving.

Benefits

• ​Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)