About The Role:
We are currently looking for a full-time Procurement Manager to support the Zeno Canada office. The Procurement Manager is responsible for a variety of tasks including vendor management for Zeno Canada’s key accounts, timely processing and payment of vendor invoices, maintaining different office trackers and other ad hoc projects. Prior experience in administrative, clerical, Accounts Payable or Accounts Receivable roles in an agency or professional services setting would be a good foundation for this diverse role.
The ideal candidate has at least 5 years of experience in Account Payable and/or business administration. S/he is highly organized, numbers-focused, and has great attention to detail. We are looking for someone who is proactive and professional that is eager to own management of important vendor relationships.
Responsibilities:
- Oversee budget and vendor management for Zeno Canada's key accounts.
- Serve as Accounts Payable process knowledge expert and training resource for office staff.
- Liaise with the Account Payable team to ensure timely processing and payment of vendor invoices.
- Manage a range of different trackers, including a budget tracker for key accounts, paid media invoices tracker, creator history tracker, project budget estimator, vacation tracker, capacity monthly planner, creative team monthly pays, freelancer invoices, and translation invoices. Ensure these trackers remain effective, user-friendly, and up-to-date.
- Oversee the setup and maintenance of vendor partners in our vendor management system (VMS).
- Manage vendor relations and payment for Paid Media accounts.
- Consistently maintain the organization chart and project job updates so they are available for the team to reference.
- On a monthly basis, track projects based on the Statement of Work and new business opportunities to ensure resources are allocated efficiently to meet project demands.
- Provide training for our new hires on how to use VMS and how to effectively utilize all office trackers.
Qualifications:
- Ability to adapt to changes in priorities.
- Ability to build relationships based on trust and respect.
- Approachable demeanor and ability to remain calm under pressure.
- Fast learner, able to understand systems and processes quickly.
- General knowledge of Accounts Payable and Accounts Receivable processes.
- Proficiency in Office 365 including Microsoft Excel and an aptitude for financial & client reporting systems.
- Strong data entry skills with attention to detail and high level of accuracy.
- Strong verbal and written communication skills.
- Unwavering integrity and professionalism when dealing with confidential information.
- Well organized, a team player and proficient in handling diverse tasks.
- Strong organizational skills: maintaining files, contracts, invoices, statements of work, tracking documents and other relevant documentation.
#LI-OS1 #LI-Hybrid
ABOUT US
Zeno Group is the fiercely independent and global, integrated communications agency, born from PR. We bring together the boldest and brightest talent to help clients across industries and sectors unleash the power of strategic communications. Guided by our "Fearless Pursuit of the Unexpected," we push the boundaries to achieve real business value and societal impact for clients. Winner of the industry’s most coveted awards including the 2024 PRWeek U.S. Outstanding Large Agency of the Year, 2023 PRWeek Purpose Agency of the Year, 2022 PRWeek Global Agency of the Year, 2022 PRovoke Best Large Agency to Work For in North America and a three-time winner of PRWeek’s Best Places to Work. Zeno has also been previously recognized by the Cannes Lions International Festival of Creativity. Zeno is a DJE Holdings Company.
ABOUT OUR BENEFITS
Healthy, happy employees make Zeno better, so we have programs that support physical, mental and financial wellness. Our culture and benefits are designed to promote flexibility, celebrate diversity and support work/life balance. We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability. Our Be Kind to Your Mind program focuses on mental health, providing a paid subscription to Headspace and access to mental health providers and other services through a best-in-class employee assistance program. Employees are encouraged to bring their authentic self to Zeno and participate in our employee resource groups which build communities for sharing and support. And while we love our work, we believe in the restorative power of time off with generous vacation, paid holidays and self-care time. Employees are supported in their pursuit of financial wellness with a 401(k) plan, pretax flexible spending accounts, tuition assistance, life insurance and free access to a certified financial coach. And our unique ZenoFit program provides a monthly allowance to fund activities in your personal life that bring you joy and keep you healthy. These and other benefits are available to non-temporary employees in the US.
ABOUT US
Zeno Group is the fiercely independent and global, integrated communications agency, born from PR. We bring together the boldest and brightest talent to help clients across industries and sectors unleash the power of strategic communications. Guided by our "Fearless Pursuit of the Unexpected," we push the boundaries to achieve real business value and societal impact for clients. Winner of the industry’s most coveted awards including the 2024 PRWeek U.S. Outstanding Large Agency of the Year, 2023 PRWeek Purpose Agency of the Year, 2022 PRWeek Global Agency of the Year, 2022 PRovoke Best Large Agency to Work For in North America and a three-time winner of PRWeek’s Best Places to Work. Zeno has also been previously recognized by the Cannes Lions International Festival of Creativity. Zeno is a DJE Holdings Company.
ABOUT OUR BENEFITS
Healthy, happy employees make Zeno better, so we have programs that support physical, mental and financial wellness. Our culture and benefits are designed to promote flexibility, celebrate diversity and support work/life balance. We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability. Our Be Kind to Your Mind program focuses on mental health, providing a paid subscription to Headspace and access to mental health providers and other services through a best-in-class employee assistance program. Employees are encouraged to bring their authentic self to Zeno and participate in our employee resource groups which build communities for sharing and support. And while we love our work, we believe in the restorative power of time off with generous vacation, paid holidays and self-care time. Employees are supported in their pursuit of financial wellness with tuition assistance, life insurance and free access to a certified financial coach. And our unique Zeno Wellness program provides a monthly allowance to fund activities in your personal life that bring you joy and keep you healthy.
