Business Analyst

We have an opening for a Business Analyst in the Asset Management Department in the Business Directorate. You will be responsible for creating and editing documents, administering the Document Management System, and coordinating the document lifecycle management process. Additionally, you will support the implementation of institutional document control procedures, monitor adherence to record retention policies, safeguard information, and ensure effective retrieval of information. Your contributions will be essential in maintaining the integrity and accessibility of our documentation.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week depending upon the business need.

You will

• Apply related skills, policies, and procedures to create and edit documents, develop and implement department document control strategies to solve multi-faceted problems, implement new techniques and procedures, and formulate recommendations.
• Perform editing and writing services for department policies, procedures, webpages, and other publications which are frequently difficult and complex in nature, and, for which independent judgment is often required.  Ensure clarity and cohesion of content, consistency of format and accuracy of grammar.
• Serve as Administrator for the Electronic Document Management System, manage system access, consult users, research content and prepare documentation for user and training manuals, including training to end users, promoting effective utilization, and maintaining and overseeing filing of electronic documents.
• Manage document creation and revision lifecycle, including tracking and initiating periodic reviews, executing revisions, and publishing of documents.
• Compile, evaluate and prioritize departmental metrics for senior management reports.
• Coordinate cross-functional support of the document management lifecycle, document archival process, and implementation of institutional procedures related to documents and records.
• Collaborate and interact with all levels of department personnel to assess, develop, promote, and maintain electronic document retention processes.
• Coordinate and manage End Use Certificates (EUCs) for international and domestic procurements to ensure compliance with export control laws, liaising between vendors, internal departments, and legal counsel.
• Manage and implement Document Control Procedures, define process workflows, conduct comprehensive assessments, and identify improvement opportunities.
• Perform other duties as assigned. 

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Bachelor’s degree in business or related field or equivalent combination of education and relevant work experience in business analysis, document control, and/or information management.
• Excellent writing, proofing and grammatical skills.
• Extensive knowledge in document management.
• Experience gathering, analyzing, evaluating, and interpreting data for document functional needs.
• Experience providing support in the development and implementation of reporting requests.
• Effective critical thinking and decision-making skills to proactively analyze and resolve complex issues in a diplomatic, flexible, and constructive manner.
• Proficiency with Microsoft cloud-based software (SharePoint, Teams, OneDrive), Microsoft Office Suite, Adobe Acrobat, and one or more Electronic Document Management Systems, and/or in the use of related computer applications.
• Effective oral communication skills necessary to interact with management, peers, customers, colleagues, and generating reporting documents.
• Strong organizational skills with the ability to effectively prioritize and manage multiple projects and tasks with attention to detail.
• Excellent interpersonal skills with ability to interact in a team environment and work independently as well as collaboratively toward common goals and objectives.

 Qualifications We Desire

• Experience in content management (e.g., SharePoint) site administration, including site design, coauthoring, configuration, permissions, and navigation setup.
• Experience in establishing and optimizing change management processes.
• Experience with style-guides (e.g. Chicago Manual of Style, Modern Language Association)

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values 
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.