Responsible for managing the operations of the Met’s Board of Directors and providing high-level project management and administrative support to the legal office as well as several other cross-organizational functions including development, finance, and strategic planning.
Primary Responsibilities
- Board and Governance
- Coordinate meetings of the Met’s Board, managing and tracking weekly deliverables for 40+ Board meetings per year.
- Retain frequent contact with Board members and their support staff, ensuring information and materials are delivered efficiently and professionally.
- Coordinate, schedule, and attend meetings for the full Board of Directors and Board Committees; plan event details for each meeting and provide onsite support.
- Prepare meeting agendas, materials, and correspondence to Board Members, integrating materials from various Met officers and departments into final documents for distribution.
- Draft minutes for meetings of the full Board of Directors and Board Committees and manage the multi-step review process of each set of minutes.
- Prepare background materials and talking points for Board and committee meetings for Board officers, committee chairpersons, and senior Met staff, as required and as appropriate.
- Maintain a thorough knowledge of the Met’s By-Laws.
- Make recommendations regarding governance-related matters and draft Board resolutions.
-
Legal Administration
- Support the Met’s legal team on various legal projects, including litigation, policy review, research, and responding to departmental requests and general organizational issues.
- Maintain and optimize recordkeeping of various legal documents (e.g., contracts); monitor and organize legal workflows, such as contract reviews and discovery requests.
- Process, manage, and track department invoices; track and analyze the legal budget.
- Coordinate onboarding and supervise legal department interns
- Executive Operations
- Partner with the Executive Team to plan and manage organizational strategic projects and planning. Draft memoranda, policies, reports, and other documents for review by the Executive Team and General Manager.
- Directly support the Deputy General Manager with scheduling, meeting preparation, and research projects.
- Track and coordinate filing of organizational compliance materials including copyrights, trademarks, state registrations, and filings.
- Collaborate with the Finance department and Controller to help manage the Met’s insurance programs and 20+ policies; liaise with the Met’s insurance broker and carriers on the status of claims.
- Alongside the CFO and Controller, execute endowment-related compliance projects for filing and financial reporting.
- Coordinate cross-organizational projects, integrating and transmitting input from a variety of stakeholders throughout the organization
Skills and Qualifications
- Education and/or Experience
- Undergraduate degree required.
- Experience working in a non-profit organization preferred
- Experience working in role with a variety of administrative duties highly preferred
- Skills and Competencies
- High proficiency with Microsoft Office Suite
- Excellent communication skills (written and verbal)
- Ability to maintain confidentiality and discretion in relationships and exercise sound judgment.
- Strong research, analytical, and problem-solving kills.
- Proven ability to work collaboratively with cross-functional teams and effectively manage projects and multiple priorities in a fast-paced environment.
- Demonstrable understanding of and enthusiasm for the Metropolitan Opera’s mission and goals.
Physical Demands
- Met employees adhere to a hybrid work schedule that is subject to change, with legal department employees currently working in the office a minimum of four days per week in the office, which is the Opera House.
