Language Empire is seeking a proactive and detail-oriented Bid Writer's Assistant to join our dynamic team. In this key role, you will be instrumental in supporting the bid writing team by preparing, organising, and submitting high-quality proposals for contracts. Working in fast-paced and competitive environments, including public procurement and private contracts. This is an exciting opportunity for you to join a highly successful and profitable professional business, providing nationwide services. We want talented people to join us on our journey and be a part of our success.
This role is office-based in Rochdale, OL12.
What will you be doing?
- Organising pre-submission documents and reference materials for bids
- Analysing client needs, cross-reference technical questions and creating templates aligning questions with the specification
- Completing essential details in selection questionnaires for tenders, streamlining the submission process
- Taking ownership of the PQQ process – this includes collating data of past bids and uploading them onto the knowledge base system to maintain accurate records
- Completing the bid/no-bid document
- Ensuring bids are formatted according to client or company standards (fonts, layouts, tables)
- Assisting with proofreading drafts for grammar, clarity, and consistency
- Assisting with gathering insights on competitors, market trends, or past bid results to help craft competitive proposals
- Ensuring the proposal complies with the client's requirements by checking regulations, specifications, and guidelines
- Acting as a communication point between departments and stakeholders to gather required inputs for the bid
- Coordinating with the bid team to manage workflow, prioritise tasks, and ensure smooth execution of bid-related activities
- Writing or editing basic sections of the bid, such as company introductions, qualifications, or non-technical sections
- Assisting in selecting or developing case studies, testimonials, and evidence of past success to include in bids
- Creating and maintaining bid templates for future use and ensuring consistency across multiple bids
Requirements
- A degree in fields such as, English, Communications, Marketing, or related disciplines
- Precision and accuracy in handling complex bid documents, ensuring no errors or omissions
- Ability to assist in drafting, editing, and proofreading high-quality written content that is clear, concise, and persuasive
- Capability to manage multiple bids and tasks simultaneously, prioritizing workload to meet strict deadlines
- Ability to gather, analyse, and present information
- Comfortable working as part of a team, collaborating with various departments
- Ability to manage time effectively, ensuring all aspects of bid preparation are completed promptly
- Familiarity with MS Office (Word, Excel, PowerPoint) and document management systems
- Flexible and able to adapt quickly to changing priorities, bid requirements, and deadlines
- Analytical skills to identify gaps in proposals and suggest solutions to ensure compliance and quality
- Ability to reliably commute to our office in Rochdale
- Hours: 35 per week
Benefits
Become part of our team at Language Empire and you’ll find an inclusive culture which prizes mutual respect, innovation and high performance. Hard work deserves great benefits:
Health and Well-being Support:
- Doctorline: 24/7 telephone access to a practising UK GP
- Togetherall: A safe online space to get the support you need, in confidence
- Structured Counselling: Professional mental health support
Information and Assistance:
- 24 Hour Advice Line: Confidential guidance on medical, legal or domestic issues
- Eldercare Advice: A Telephone Care Advisory Service for support with caring responsibilities
Discount and Savings:
- Discounts and special offers at hundreds of retailers, restaurants and destinations
- Savings on Gym membership, health clubs and leisure centres, as well as discounted online subscriptions
Office perks:
- Free tea and coffee
- Onsite parking for your convenience
- Fresh fruit delivered weekly
- ‘Dress Down’ Fridays
- Quarterly team outings/activities
We are a Disability Confident and Living Wage employer.
Our Mission, Vision and Value
Our Vision: “To become the UK’s leading provider of translation, interpreting and related services for the public and private sectors.”
Our Mission: “To provide outstanding services that bridge the language barrier while respecting and celebrating cultural diversity.”
We value: PEACE – People -> Ethical Conduct -> Assured Excellence -> Clients -> Equality & Diversity
