(To be located in any of the UK offices.)
We are seeking a Bids Support Coordinator to provide day to day support to our consultancy teams for their bid preparation and submissions.
This role requires strong interpersonal and communication skills, background knowledge in bids administration processes, attention to detail and the ability to manage and prioritise.
Main responsibilities of the job:
• Preparation and completion of proposals, projects and EoI’s for submission including proof reading, formatting and liaison with others to ensure high quality outputs are produced.
• Updating and formatting of CVs for proposals.
• Use of Microsoft Office software (especially Word, Excel and PowerPoint) with the capability to produce high quality documents.
• Provision of guidance on use of templates and formatting.
• Management of document production and dispatch.
• Updating marketing contacts on central system.
• Delivery of occasional research work and ad-hoc support as required.
• Ensure consistent and clear labelling of electronic filling to support knowledge sharing.
• Assists consultancy colleagues in the development of a bid strategy.
• Writes and assembles general (non-technical) proposal sections, including tailored information; maintains the proposal schedule to ensure a high-quality proposal is delivered on time; coordinates with internal colleagues and external teaming partners; and provides overall quality control for all proposal sections, including incorporation of the bid strategy, review for grammatical accuracy, and consistency with the firm standards.
• Undertakes research to improve bid content, developing creative approaches to the writing and presentation of bids.
• Updates and manages the bid marketing collateral, making this accessible and ease to use for consultants when developing proposals.
• Identifying opportunities to enhance and improve the process, whilst obtaining and sharing best practice.
• Works with consultancy colleagues to prepare firm pre-qualifications with select clients, including tracking renewal dates, monitoring changes in client processes, researching new clients, compiling and submitting packages, and tracking prequalification status.
• Coordinates proposal efforts when the firm is a prime or sub.
• Identify proposal status and outcomes.
• Deal with client/consultant enquiries.
• Maintain and update the UK framework lists.
• Work with and support other Division and Business Delivery Groups colleagues as necessary, including annual leave cover.
Requirements
Effective Communications
• Communicates effectively.
– Understands the impact of their behaviour on others and recognises the need for different communication styles.
– Actively listens to others views and responds appropriately.
Stakeholder Relationships
– Builds relationships with stakeholders to understand and anticipate needs.
– Contributes effectively to requests.
Driving Results
• Able to self-motivate and see work completed on their own initiative.
– Accepts and achieves goals with enthusiasm.
– Manages and prioritises delegated tasks appropriately.
– Delivers good quality work within set timelines.
– Effectively manages own time.
Leadership and self
• Embodies the Steer values and sets appropriate standards of behaviour for self and others.
• Takes responsibility for own actions and continuously strives for excellence in all aspects of work.
– Visible within the office showing an enthusiastic and positive perspective.
– Contributes positively to department initiatives, suggesting ideas for improvement.
– Takes responsibility for own development and future role within Steer.
– Can adopt a flexible working style, helping others within the immediate team.
Benefits
We offer a flexible approach to work and believe in empowering our people and giving them the opportunities to shine.
The team you will be joining is based across our three UK offices in London, Leeds and Manchester and there will be opportunities to work with colleagues based in our offices overseas, in particular North America. Our social and cultural responsibilities form an important part of our culture and values. We believe that actions speak louder than words, and therefore have annual measurable targets across all social impact areas, particularly EDI and sustainability. This year we are delighted to have won the ‘Best Graduate Programme’ award from Women in Rail and our senior staff offer mentoring support to Women in Transport. We have also committed to successfully operate as a Net Zero Carbon company by 2025.
We offer a competitive package of benefits including private medical insurance and health screening, life assurance, group income protection, company pension scheme, EAP, ability to buy and sell annual leave days, Season Ticket Loan, Share Incentive Plan, up to 5 days for volunteering activities and a discretionary bonus scheme.
Steer is an equal opportunities employer and encourages applications regardless of age, race, disability, religion/belief, sexual orientation, gender reassignment, marriage or civil partnership, pregnancy/maternity or gender. Many colleagues at Steer work part time and / or flexibly and we welcome applications from others wanting to work this way.
