Associate - Program Delivery, Science Systems

Key Program Management Responsibilities:

• Provide comprehensive operational support to designated programs and the Institute, ensuring efficient and effective execution of initiatives.
• Cross-Functional Collaboration: Facilitate seamless collaboration with key stakeholders, including Communications, Grants Management, Legal, Accounting, and Finance teams, to optimize the impact of the Science Systems team's endeavors.
• Develop mechanisms and processes to assist with program and project assessment, including the organization and collection of data to verify program progress on target metrics, collating relevant information through awardee conversations and report reviews, creating and conducting benchmarking and other analyses to facilitate project execution, etc.
• Serve as thought partner to administer and improve selection and award processes, including helping to coordinate and facilitate the due diligence and evaluation of awardee applications, supporting the management of competitions, and executing awards. 

Key Grants Management Responsibilities:

• Actively contribute to the strategic sourcing, due diligence, and management of gifts and grants.
• In collaboration with other stakeholders, prepare and organize  comprehensive proposal packages, ensuring meticulous attention to detail and adherence to established guidelines.
• Provide thorough financial analysis and progress tracking, including budget documentation, anticipated outcomes, and projected impact.
• Efficiently coordinate the submission of proposal packages to relevant review committees, ensuring timely delivery and accurate representation of the organization's objectives.
• Input and maintain grants and gifts data in the grants management system, ensuring all records are up-to-date and compliant with organizational standards and requirements.
• Collect feedback from grantees through surveys and informal discussions.

Key Communications Responsibilities:

• Create and coordinate program communications, including arranging meetings with grantees, as needed.
• Work with our communications team to develop materials to publicize the accomplishments and impact of our grantees.

Key Community and Development Responsibilities:

• Provide grantee community management and support.
• Lead the planning and execution of convenings and other events for our grantees.
• Be familiar with and an advocate for grantee needs and problems, and be the first point of contact with our grantees for resolving issues. 
• Analyze feedback to identify trends and areas for improvement, and work with the team to implement changes that enhance community engagement and satisfaction.

Key Program and Institute Strategic Initiatives Responsibilities:

• Create operational materials, mechanisms, and processes that can improve and be used across multiple programs in the Science Systems Institute and other Institutes.
• Diligence partner organizations — including research facilities (universities, labs, etc.), startups, and philanthropic and government organizations — that could work in concert with Schmidt Sciences.
• Ensure team understanding of and compliance with internal processes during program implementation, including budgets, contracting, and grant administration.
• Align and work closely with internal stakeholders and external consultants/advisors to support Schmidt Sciences goals.

Knowledge, Skills, and Abilities:

• Exceptional operational and program management skills and project planning
• Experience collaborating with and managing multiple diverse stakeholders
• Experience building and managing communities of grantees
• Outstanding interpersonal skills and ability to work well as part of a deeply collaborative team
• Strong written communication and oral presentation skills

Requirements:

• Have 2+ years of experience in an operational, grants, or program management/delivery type function
• Have a bachelor’s degree or equivalent from an accredited institution
• Have proven capability to support the management of large awardee portfolios to achieve specified outcomes.
• Be based at the Schmidt Sciences offices in New York and be able to travel within the U.S. and internationally regularly as needed, following company policy.