Assistant Property Manager (Commercial)

ESSENTIAL FUNCTIONS:

• Oversee and/or assist in the day-to-day operational management of buildings and grounds consistent with CIM policies & procedures, approved budgets, business plans and management direction.
• Support or manage tenant-focused relationship programs and processes that meet or exceed building occupant expectations.
• Consistent with expense parameters, anticipate tenant needs, assure positive and prompt response to service request and administer affairs at strategic and operating level for the mutual benefit of the tenants and the property NOI
• Negotiate service agreements, select contractors and suppliers, provide quality-control oversight, implement cost containment initiatives, measure compliance to contractual standards and provide liaison as needed between tenants, the production office, and third-party service providers.
• Gather, analyze and report statistical and financial data required to provide accurate assessments of property performance and support decision-making.
• Oversees capex process.
• Accurately record and format financial information for use by senior management and provide liaison as well as for personal decision-making.
• Assist with administration of tenant leases in compliance with lease provisions including the determination of escalation amounts.
• Collect rents and other receivables, invoicing tenants and required and pursuing collections as necessary.
• Manage payables, consistent with approved budgets, contractor/supplier performance, corporate accounting directives and expense containment initiatives.
• Report transactions using corporate accounting systems and methods in accordance with policies, procedures and timelines.
• Maintain appropriate documentation for management and other review.
• Oversee employee participation in company workplace IIPP and assure adherence to accident-avoidance initiatives.
• Participate in the creation of property business plans and annual operating budgets.
• Liaison with investors of production and event-based financials

NON-ESSENTIAL FUNCTIONS:

• Function as liaison between property (ies) and other CIM areas such as leasing and development.
• Assuring space is in show-ready condition, participation in due-diligence activities and gathering/analysis of financial and statistical data needed for decision-making.

SUPERVISORY RESPONSIBILITIES:

• Responsible for oversight of administrative accounting support employee(s) and labor.
• Responsibilities would include training, directing and assignment of work, assuring compliance with company policies and procedures and management directives.
• Providing performance feedback and input into compensation, promotion and other personnel 

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• Bachelor's Degree preferred.
• One year of office and executive manager administrative experience in a commercial business or office environment.
• Experience with policies and procedures related to the efficient and effective running of a property management office for commercial assets including but not limited to, property operations, leasing, development, construction, safety regulations, etc.
• Must possess a valid state-issued driver’s license.
• Production, Film & Television knowledge a plus

KNOWLEDGE, SKILLS AND ABILITIES:

• Detail oriented, self-starter, strong organizational and analytical skills, able to handle multiple projects at any given time, and comfortable working in a fast-paced environment.
• Effective time management skills, ability to meet deadlines, prioritize tasks and work well under pressure.
• Strong customer service orientation interpersonal skills with the ability to work independently or within a team.
• Excellent written and verbal communication skills.
• Exceptional problem-solving skills.

PERFORMANCE METRICS:

• Accuracy in work product.
• Timeliness in completion of work product.
• Feedback from clients, peers, customers, and other key contacts on effectiveness of the incumbent.