Our SelectLeaders' client is a full service real estate solutions firm dedicated to leading the process of achieving customer, investor, employee and community goals by creatively providing professional, results-oriented real estate solutions. Their core services include: development, project management, advisory services and acquisitions.
They are seeking a results-driven individual responsible for assisting the Property Manager in the daily management duties of properties within the commercial office portfolio.
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
- Tenant relations; respond in a timely, effective and professional manner to all tenant communication.
- Respond promptly and professionally to tenant communications.
- Maintain and update tenant Certificates of Insurance (COIs), contact information, and building distribution lists.
- Ensure all tenant correspondence and notifications regarding upcoming work are timely and accurate.
- Manage vendor relationships, including identifying, soliciting, qualifying, and preparing contracts.
- Oversee janitorial vendor operations, including scheduling of janitorial services, metal, and carpet cleaning.
- Manage signage orders, including proofs and installations.
- Prepare scope of work for projects, coordinate vendor bids, and conduct bid analysis for review.
- Conduct regular property inspections, including vacant spaces.
- Perform janitorial inspections and handle all vendor-related matters.
- Serve as a backup for the card access system, understanding its operations for troubleshooting.
- Coordinate with maintenance for necessary work ahead of leasing tours, ensuring spaces are presentable.
- Prepare monthly accrual spreadsheets and assist with budget preparations.
- Track project work and update monthly meter reading spreadsheets in coordination with maintenance and accounting.
- Assist with accounts receivable, proactively following up on AR and supporting monthly reporting packages.
- Prepare building for leasing tours, ensuring cleanliness and addressing any maintenance needs.
- Coordinate and manage food truck schedules, including working with vendors and updating signage at buildings accordingly.
- Assist with preliminary preparation of monthly reports and other administrative tasks as assigned.
PREFERRED QUALIFICATIONS:
- Bachelor's degree preferred.
- Experience in commercial property management (office or medical office) preferred but not required.
- Strong communication and customer service skills for effective interaction with tenants, vendors, and clients.
- Familiarity with building operations, including physical components, health & safety requirements, and construction methods.
- Competency in real estate accounting methods and proficiency with Microsoft Word and Excel.
- Excellent attention to detail, time management skills, and ability to handle multiple responsibilities.
- Ability to exercise judgment in the absence of supervisory personnel and flexible in response to emergency situations.
