AP Contributions Coordinator

About Cast & Crew 
We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form. 

 Accounts Payable Coordinator

Regular Full-Time                                                                                                                                         

Position Overview

The Accounts Payable Coordinator is responsible for processing and managing accounts payable transactions. This position ensures accurate and timely payment of invoices and ensuring transactions are complete, which includes working with vendors and various departments.

Core Responsibilities

• Process and review incoming invoices, ensuring accuracy and compliance with company policies and procedures.
• Verify invoice details, including vendor information, payment terms, and itemized charges.
• Code and record invoices into the accounting system, matching them to appropriate purchase orders or receipts as necessary.
• Prepare and perform weekly or bi-weekly payment runs, including check, ACH, and wire payments, ensuring timely disbursement to vendors.
• Reconcile vendor statements, resolving discrepancies and outstanding payments promptly.
• Handle employee expense reports, reviewing receipts, and processing reimbursement requests.
• Assist in resolving invoice-related inquiries from vendors and internal stakeholders.
• Maintain accurate and up-to-date vendor records in the accounting system.
• Collaborate with purchasing and receiving departments to resolve any discrepancies or issues related to invoices.
• Ensure compliance with company policies and applicable accounting regulations.
• Support the month-end closing process by reconciling accounts payable ledgers and preparing accruals.
• Assist with the preparation of financial reports related to accounts payable as needed.
• Participate in process improvement initiatives to enhance efficiency and accuracy in accounts payable procedures.
• Other duties as assigned.

Key Qualifications

• High school diploma or equivalent; associate's or bachelor's degree in finance or accounting preferred.
• 1-3 years in accounts payable or a related financial role.
• Familiarity with accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks).
• Proficiency in Microsoft Excel and other Office applications.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Ability to prioritize and manage multiple tasks while meeting deadlines.
• Excellent communication skills to interact with vendors and internal stakeholders.
• Understanding of basic accounting principles and accounts payable processes.
• Knowledge of applicable tax regulations and compliance.
• Problem-solving skills to address invoice discrepancies and resolve payment issues.
• Ability to work independently and collaboratively as part of a team.
• Strong organizational skills with a focus on maintaining orderly filing systems and documentation.
• Discretion and confidentiality when handling sensitive financial information.

Special Work Conditions    

Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.