Duties include strong calendar management, with shifting priorities and deadlines, booking complex domestic/international travel, managing travel details such as visas, welcome letters and managing expenses. Able to quickly and accurately assess the importance of a phone call, email, or document and take appropriate action to involve the appropriate parties. Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs. Strong capability working with all Microsoft tools, purchasing and finance systems. Supports office administration with associated tasks (ordering office supplies, food orders, onsite needs). Assists in coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes meetings and off-sites, prepares agendas, coordinates all logistics. Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc. Will work closely with other Senior and Executive admins to help facilitate timely and accurate planning needs.
- Minimum 2+ experience as an executive assistant in a technology industry environment.
- Experience using Microsoft office (Word, PowerPoint, Excel, Outlook).
- Excellent communication and verbal skills
- Experience in organizing external/internal events, meeting logistics and catering.
- Advanced English is a MUST.
- Bachelor's degree is a plus
