We are seeking an Administrative Support Specialist to assist an Accounts Payable team in Broomfield, CO. This will be a 3 month contract to start and will be a hybrid role where you will work onsite/in the office 2-3 days per week with the remainder of the week working remotely.
In this role, you will:
- Monitor AP email inboxes
- Answer AP’s phone line to provide payment status to internal/external suppliers or to direct calls as needed
- Assign AP invoices to main AP Admin Processors
- Open and scan invoices to the AP email inbox.
- Issue tax exemption certificates and credit references upon vendor/Buyer requests
- Process supplier invoices in accordance with established company policies and procedures.
- Reconcile supplier statements and AP accounts as assigned.
- Verify vendors bank routing & account information and documentation for audit purposes
- Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
- Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
- High School diploma or equivalent plus 2 or more years of related experience
- Basic knowledge with use of computers and MS Office (Outlook, Excel, Word) and Internet Explorer.
- Must have good organization and communication skills and enjoy working in a team environment.
- Must be a team contributor and ability to actively support a fast-paced team environment.
- Strong data entry skills, accuracy and attention to detail, as well as the ability to work independently as needed.
- Must be willing to work hours demanded during month and year-end accounting cycles.
- Ability to establish and maintain effective working relationships with internal and external customers.
- Ability to multi-task and manage/prioritize multiple customer requests.
- Preferred candidate would have some knowledge of sales/use tax.
This 3 month contract role will be based in Broomfield, CO and will require onsite/in office work for 2-3 days per week and the rest of the week can work remotely. This role has the chance to extend beyond 3 months and will pay between $19.47 – $25.96 per hour W2. This role will require a background check and drug screen for the selected candidate and the offer will be contingent upon successful results of the background check and drug screen.
