We are seeking an Administrative Support professional in Broomfield, CO. This role will be in the office 3 days per week and can work remotely for 2 days per week. This role will be supporting a finance team with administrative and general business support. This is an excellent opportunity for an experienced, self-motivated, organized, and structured administrative professional to work with a fast-paced department, in a collaborative and supportive team environment.
What You’ll Do
- Provide onsite administrative support to Finance team members.
- Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
- Maintain calendars and provide support at meetings for designated team members.
- Greet vendors and customers, and coordinate security access for visitors.
- Collaborate and contribute on teams and projects.
- Support the facilitation needs of training sessions.
- Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
- Create written documents, communications, and presentation materials for meetings and presentations.
- Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
- Facilitate the adoption of collaboration tools.
- Coordinate office supplies, office moves, new hire onboarding and termination closeouts.
- Troubleshoot and report IT issues and report facility needs for the assigned work area.
- Coordinate travel, expense reports and catering.
- Coordinate payment of invoices and other expenditures.
- Assist on projects in various functional/program areas as assigned.
- Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
- Provide training and mentorship to junior-level employees.
- Maintain a regular and predictable work schedule.
- Establish and maintain effective working relationships within the department, the SBU/SSU and the Company. Interact professionally with others in order to maintain a positive and productive work environment.
- Administrative Associate III – High School diploma or equivalent plus 4 or more years of related experience.
- Administrative Associate Senior – High School diploma or equivalent plus 6 or more years of related experience.
- Each higher-level related degree, i.e., Associate’s, may substitute for two years of related experience. Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
- Strong calendar management and Microsoft Excel skills.
- Strong Microsoft Teams and SharePoint skills preferred.
This 5-month contract role will work a hybrid schedule of 3 days per week in the office in Broomfield, CO and 2 days per week remote. This role will pay between $20.91 per hour – $30.29 per hour.
