Administrative Specialist, Legal

About Carvana

If you like disrupting the norm and are looking to join a company revolutionizing an industry then you will LOVE what Carvana has done for the car buying experience. Buying a car the old fashioned way sucks and we are working hard to make it NOT suck. I mean, have you seen our vending machine?!

We are looking for people who are excited to thrive in an environment of impactful change. Team spirit is evident at Carvana and every day we let our passions and creativity foster innovation. We take big swings, set ambitious goals, and challenge each other to make data- and process-driven decisions in everything we do. Here are a few of our stories! We’ve been changing the game since 2013, and we’re not taking our foot off the gas now. Want more of the story? Check out our background here.

About the team and position 

This entry level position supports Carvana’s Labor & Employment Team in the Law Department.  The Labor & Employment Team frequently works with and provides legal advice to teams across the Company on a variety of topics including policy development, performance management, and employee relations.  The team also supervises outside law firms handling employment related litigation. 

What you’ll be doing

• Maintain one or more databases by entering new and updated information.
• Process third party requests for documents, which may include responding to non-litigation subpoenas or document requests.
• May perform one or more of the following:
• Administrative tasks related to case intake;
• Administrative tasks related to third party platforms (e.g., case and immigration management platforms);
• Prepare and maintain team records in accordance with team procedures;
• Assist with general team coordination; 
• Review and update team workflows and documented procedures as needed;
• Monitor team email  inboxes, which may include responding to simple queries, and accurately assessing the need to elevate or delegate to the appropriate team member.
• Prepare basic correspondence to internal stakeholders and outside third parties,  including attorneys and government agency representatives, in accordance with team guidance. 

What you should know/have

• High School Diploma or GED equivalent.
• 18 + years of age.
• Effective written, verbal and interpersonal communication skills.
• Experience with Microsoft Office, Google Suite and Adobe.
• Ability to work independently, with tight deadlines, in a multi-tasking work environment to deliver highly accurate and timely work product.
• Ability to communicate and interact with others effectively in a professional, courteous manner verbally and in writing with stakeholders at various levels.
• Ability to pay attention to detail.
• Must be able to read, write, speak, and understand English.
• Ability to sit for up to eight hours per day with extensive use of computers.

Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

What we’ll offer in return

• Full time hourly position with a range from $18-$21/hour
• Medical, Dental, and Vision benefits.
• 401K with company match.
• A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more.
• A great wellness program to keep you healthy and happy both physically and mentally.
• Access to opportunities to expand your skill set and share your knowledge with others across the organization.

Legal stuff

Hiring is contingent on passing a complete background check.  This role is not eligible for visa sponsorship.

Carvana is an equal employment opportunity employer.  All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law.  Carvana also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.