We are seeking an organized and proactive Administrative & Project Coordinator to support our team with administrative duties and project management tasks. This role will be essential in ensuring smooth operations and supporting various projects from start to finish. The ideal candidate is detail-oriented, highly organized, and able to handle multiple tasks efficiently.
Responsibilities:
- Provide day-to-day administrative support, including managing schedules, coordinating meetings, and preparing reports.
- Assist with project planning, scheduling, and tracking to ensure projects stay on time and within scope.
- Maintain and update project documentation, including timelines, budgets, and resource allocation.
- Serve as a point of contact between departments and stakeholders, facilitating communication and information flow.
- Prepare meeting agendas, take notes, and follow up on action items.
- Organize and manage digital files, documents, and records for easy accessibility.
- Track and order office supplies, handle invoices, and manage expense reports.
- Identify and resolve administrative and project-related issues proactively.
- Support the project team in problem-solving and offer solutions to streamline processes.
Requirements
- Bachelor’s degree in Business Administration, Project Management, or related field (or equivalent experience).
- 5+ years of experience in an administrative or project coordination role.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello, or similar).
- Ability to work independently and manage multiple priorities.
- Strong attention to detail and proactive in problem-solving.
- Preferred Skills:
- Experience in project management methodologies (Agile, Scrum, or similar) is a plus.
- Knowledge of budgeting, expense tracking, and basic accounting principles.
- Familiarity with project management software tools and techniques.
Benefits
Awesome Benefits for Our Team!
- Christmas Bonus: 30 days, to be paid in December.
- Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
- Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
- Dental Insurance: Always smile with confidence!
- Life Insurance: (Death and MXN Disability)
- Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + Floating Holidays: 3 floating holidays in addition to the 7 official holidays in Mexico.
- Cell Phone Reimbursement & Transportation Subsidy.
- Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work. Multicultural Exposure: Work with operations within Mexico and United Satates.
- MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
- Exclusive Discounts: Benefits with different companies for being part of MezTal.
- Academic Agreements: Access to national universities and language schools.
