Administrative Coordinator, WNYC and Gothamist
WNYC-Gothamist is a non-profit newsroom in New York that covers events and issues that are deeply relevant to communities in and around the city. This role is an exciting opportunity for anyone interested in doing mission-driven work. It’s a position that supports local journalism that reaches millions of people, and the Administrative Coordinator will be able to contribute to these efforts by keeping the newsroom's business operations running smoothly.
The person in this role will pride themselves on setting a high bar for accuracy across many responsibilities, including updating spreadsheets, corresponding with folks in our legal and finance departments, and crafting department-level announcements on Slack. The role calls for strong writing ability, attention to detail, multitasking and an appreciation for systems and workflows. The right candidate will enjoy working independently but will also welcome the myriad requests they may receive from reporters and editors as they’re filing copy and tape, or going out into the field to report on an event.
Professionalism and kindness including a respect for diversity and equity are required in this role, as is the ability to juggle multiple tasks at once, whether running a contract up the chain or making sure newsgathering services are active.
The Administrative Coordinator will be joining a team of 65 journalists in the organization’s 100th year. We continue to be one of the most trusted news sources in the city because of innovations in the media landscape and not despite them. If this type of work sounds appealing to you, we hope you’ll consider applying to this exciting role at a beloved New York City institution.
Responsibilities
Draft contracts for freelance reporters and photographers and keep them informed throughout the process.
Keep meticulous records of assignments, submit invoices and update freelancers on the status of their payments. Impeccable bookkeeping and interpersonal skills are needed.
Process credit card reports so that essential newsgathering services are maintained.
Maintain the newsroom’s supply of reporting tools such as notebooks and batteries.
Reporters are responsible for renewing their City of New York press credentials. Assist and troubleshoot when necessary to ensure that all of our reporters who are in need of press credentials receive one.
Oversee onboarding of new hires including ordering equipment and organizing schedules of onboarding and training events.
Maintain a schedule of staff anniversaries.
Keep the journalism awards calendar up to date and pay for entries as needed.
Organize newsroom celebrations, gifts, and food and drinks as needed, including on election nights.
Make travel arrangements for conferences and out-of-town meetings.
Renew news subscriptions.
An excellent grasp of Slack, Google Sheets, Airtable, Outlook and Concur is needed in this role.
Qualifications
Experience working in spreadsheets.
Aptitude for learning new software quickly.
Experience maintaining confidentiality of sensitive information.
Strong written and verbal communication.
High degree of accuracy when it comes to writing correspondences and keeping records updated.
Problem-solving and critical-thinking skills.
Strong time-management and multitasking ability.
Attention to detail.
Resourcefulness
Flexibility to changing priorities and timelines.
Sensitivity and understanding.
Ability to work independently as well as in a team environment.
Additional Information
This is a part-time (21 hours per week) permanent role with an hourly rate of $36.00
This role is three days a week and will require in-person work one day a week. The candidate should live within a reasonable commuting distance of NYC.
Commitment to Diversity, Equity & Inclusion
New York Public Radio is committed to diversity, equity, and inclusion. We continuously strive to place our employees at the center of our thinking and elevate inclusive practices to develop and support a more engaged and productive workforce. Our journalism and operations in the service of that journalism benefit from a broad range of perspectives, from all backgrounds, at all levels of the organization. Diversity is essential to honest, authentic, accurate storytelling and reportage; creating an institution in which all voices are encouraged, valued, and heard.
Equal Opportunity
New York Public Radio is an equal opportunity employer committed to achieving the goal of equal employment opportunity for all. Applicants and employees are considered and evaluated for positions without regard to mental or physical disability, race, creed, color, religion, gender, national origin, citizenship status, age, genetic information, military or veteran status, sexual orientation, marital status, employment status or any protected federal, state or local status unrelated to the performance of the work involved.
