Administrative Coordinator - Inventory Control

Position Summary

This position supports the Parts and Service Departments by expediting parts from Caterpillar and other suppliers along with other responsibilities. 

Position Duties/Responsibilities

• Monitor non-Cat inventory and issue purchase orders for all locations as needed
• Build FS-1 and TAN&TBN samples kits for inventory
• Generate novelty inventory reports (monthly)
• Reconcile the Cat parts statement by the 5^th day of every month
• Process daily Cat stock order for all locations
• Process Donaldson rebates (quarterly)
• Process customer Parts.Cat.Com registrations and setup new UCID’s as requested
• Generate monthly parts metrics and email to the stores
• Process backorders to Caterpillar and expedite for all locations
• Provide tracking information and process cancellations as requested
• Educate Parts & Service on Cat policies and procedures
• Order literature and process downloads as needed
• Manage the parts bin location printer. Order labels as needed and distribute newly printed labels to the appropriate store

Position Requirements

• Knowledge, skills and abilities typically acquired through a high school education or the equivalent
• One year of warehouse or inventory experience
• One to three years of data-entry and administrative experience
• Excellent communication skills including verbal, non-verbal, written and listening skills
• Solid understanding of work area metrics that corresponds to departmental dashboard. Accepts responsibility for improving the results and metrics within their control.
• Understands the value of 6 Sigma in improving the workplace and is a good contributor when asked.
• Exhibits many basic problem-solving skills within the scope of personal work area such as identifying problems, seeking other’s opinions, offering solutions and following through. Offers solutions for improving the workplace.
• Excellent customer service skills. Responds to requests with a sense of urgency.  Treats internal customers as his/her highest priority.  Takes personal responsibility when dealing with internal customers, keeping commitments and doing what he/she said they would do.
• Excellent computer skills including experience using Word and Excel and database systems
• Strong multitasking abilities, detail-oriented and self-motivated
• The ability to uphold professionalism with both internal and external customers including friendly, courteous treatment of peers, subordinates and internal customers

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.