Administrative Associate

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions.
Employee-ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in all the markets we serve. Weston continues to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty five years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental, energy and infrastructure issues to help clients achieve a more sustainable future.

Weston is seeking an Administrative Associate that would be responsible for supporting a variety of functions around reporting data, onboarding of new hires, Expense Reporting, and other critical needs as necessary.

This position will require in office presence; flexible hybrid schedule available once fully integrated into role and regional team.

Location: West Chester, PA

Job Duties:

• Serve as the local contact for onboarding and integration of new employees, working alongside the national onboarding team.
• Serve as a Time Track Delegate.  Monitor and ensure completion of time sheets weekly. Complete labor transfer and supplemental time sheets. Conduct quarterly audits.
• Serve as an Expense Report Verifier.  Monitor and ensure compliance of expense reports prior to approvals.
• Arrange travel for a variety of project managers or field staff as necessary, including international travel when needed.
• Coordinate a variety of meetings, both in person or virtually using Microsoft Teams. 
• Assist in creating critical workflows and presentations for consistency of processes.
• Prepare and distribute a variety of reports as necessary with heavy attention to detail, filtering, and noting trends.
• Weekly tracking of compliance in a variety of required tools.
• Collect information from multiple sources, if necessary, to produce standard reports, and keep and maintain multiple logs and records.
• Maintain records through filing, storage, retrieval, and retention.
• Word-processing of correspondence, memos, forms, and reports utilizing MS Word and Excel.  May be required to create non-standard reports and presentations.
• Assist with a variety of regional or national needs as necessary.

Experience/Skills:

• High School Diploma or equivalent with 5+ years of project administrative coordination experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, Microsoft Teams, and Sharepoint. Familiarity with Excel pivot tables is a plus.
• Strong ability to communicate effectively, both in person and virtual.
• Ability to juggle multiple priorities/assignments at any given time.
• Ability to work independently and prioritize workload in conjunction with duties that may be assigned by supervisor or appropriate management personnel, as required.  
• Current notary is a plus.

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.

• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time that includes personal, holiday and parental leave.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.

Compensation will vary based upon experience, education, skill level, and other compensable factors.