Executive Administrative Assistant - India
TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses(SMBs). We enhance business productivity by enabling our clients to outsource their HR function to onestrategic partner and allowing them to focus on operating and growing their core businesses. Our full-serviceHR solutions include features such as payroll processing, human capital consulting, employment lawcompliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.
TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE
under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB
market, come join us as we power our clients’ business success with extraordinary HR.
Don't meet every single requirement? Studies have shown that women and people of color are less likely to
apply to jobs unless they meet every single requirement. At TriNet, we are dedicated to building a diverse,
inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align
perfectly with every single qualification in the job description, we encourage you to apply anyway. You may
just be the right candidate for this or other roles.
A Brief Overview
The Executive Administrative Assistant (EA) is responsible for providing executive support for an assigned
Vice President level leader. The EA will serve as the primary point of contact for internal and external
interactions on all matters pertaining to the support of any assigned leader by being responsible for handling a
wide variety of often confidential administrative tasks including but not limited to calendar management,
communications, meetings, presentations, travel coordination, preparation of expense reports, etc. This role may
provide support to additional leaders as business necessitates.
Locations
India (On-site)
What you will do
General administrative work: distribution of mail, calendar scheduling/maintenance, meeting
coordination, expense reporting and travel coordination for the assigned VP.
Assist leaders with handling email to ensure timely approvals of invoices, requisitions, escalations,
urgent matters, etc.
Proactively manage outstanding action items to ensure responsiveness and follow through on
commitments / asks
Prepare agenda and attend ongoing staff meetings, act as scribe and track action items.
Interact with the executive assistants in US to coordinate support needed in India for traveling leaders.
Assist other leaders within the VP’s organization on a limited basis as needed and directed by
organization VP.
Support with event planning and special projects
Provide back-up for other EAs as needed.
Performs other duties as assigned
Complies with all policies and standards
Performs other duties as assigned
Complies with all policies and standards
Education Qualifications
Bachelor's Degree
Experience Qualifications
Typically 4+ years experience in a similar or related role required
Experience in a public company preferred
Skills and Abilities
High level of discretionary judgment and confidentiality
Ability to take ownership and have consistent, accurate follow through to completion
Superb attention to detail
Proficient in MS Office, especially Outlook, Excel, Power Point and One Note.
Strong prioritization for accomplishing tasks, both assigned and self-discovered
Ability to think creatively, seeing the big picture and the steps needed to get there
Confidence in booking all aspects of demanding Executive travel
Experience with event and meeting planning and coordination for various activities, including dinners,
catering and offsite meetings
Experience working with an executive who may not be in the same office
Excellent verbal and written communication skills
Ability to communicate with employees at all levels of the organization
A demonstrated dedication to high professional ethical standards and a diverse workplace
Ability to adapt to a fast paced continually changing business and work environment while managing
multiple priorities
Ability to work some overtime as dictated by projects.
Travel Requirements
Minimal
Work Environment
Work in clean, pleasant, and comfortable office. The work environment characteristics described here
are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable persons with disabilities to perform the essential
functions.
Some overtime may be required as projects dictate.
Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above
job description is not all encompassing. Position functions and qualifications may vary depending on business
necessity.
TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion,
color, disability, medical condition, legally protected genetic information, national origin, gender, sexual
orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical
conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or
physical disability who requires an accommodation during the application process should contact
[email protected] to request such an accommodation.
