About the Working Families Party
The
Working Families Party (WFP) is the progressive party for the multiracial working class, fighting for a nation that works for the many, not the few. We recruit, train, and support transformational candidates up and down the ballot — and run them to win.
We believe that no matter where we come from or what our color, most of us want the same things. We want to earn enough to thrive, not just survive, and leave a better future for our kids. We want healthy food and clean water, safe neighborhoods and a safe world. We want to be free.
The Working Families Party is regular people coming together across our differences to make a better future for us all. We’re a multiracial party that fights for workers over bosses and people over the powerful. We want an America which realizes the promise – unrealized in our history – of freedom and equality for all.
The Administrative Assistant will provide comprehensive administrative support to the Southeast Regional Director, demonstrating exceptional organizational and project management skills, discretion, and professionalism. This role involves managing calendars, scheduling meetings, preparing materials, working with communications staff to prepare prep materials for interviews and press, and managing logistics.
Essential Duties and Responsibilities
- Calendar and Scheduling Management:
- Manage the Southeast Regional Director’s calendar, scheduling and confirming appointments
- Coordinate and organize meetings, ensuring timely and efficient scheduling
Strategic Engagement:
- Prepare, debrief, and staff the Regional Director for meetings on an ongoing basis.
- Ensure all necessary materials and briefing documents are prepared and delivered.
Project Design and Support:
- Assist with planning and execution of special projects as conceived by the Regional Director.
- Support project management efforts, including tracking progress and ensuring deadlines are met.
Work Planning:
- Help balance incoming and ongoing responsibilities, as well as advancing new initiatives in expansion states.
- Provide support in managing priorities and workflows.
Logistics Management:
- Oversee logistics related to the Southeast Regional Director’s activities, including travel arrangements and event planning.
- Demonstrate sound judgment and prioritization in all logistical tasks.
- Travel along with the Southeast Regional Manager, when needed.
Compliance and Administrative Support:
- Handle clerical duties related to compliance and other administrative tasks.
- Responsible for taking meeting minutes and notes and following up with participants to provide next steps and meeting notes.
- Assist with miscellaneous administrative duties as required.
- Work with the SE team to create system and execution of file and data management and storage
Project Management Tools:
- Use project management tools to organize and track deliverables across the team, ensuring timely completion and effective collaboration.
Professionalism and Discretion:
- Maintain high levels of discretion and professionalism in all aspects of the role.
- Manage correspondence, triage incoming emails, and respond to messages appropriately.
Meeting and Event Preparation:
- Prepare briefing materials for events, conferences, and meetings.
- Coordinate logistics for joint meetings involving multiple staff members
Skills & Qualifications:
- Proven experience in an administrative or assistant role, preferably in a political or nonprofit setting
- Strong organizational and project management skills
- Excellent written and verbal communication abilities
- Ability to handle sensitive information with discretion and professionalism
- Strong problem-solving skills and the ability to work independently
- Flexibility and adaptability to handle a dynamic work environment
- Strong competency with Google Suite, particularly Google Sheets
- Competency with general office technology and equipment such as computers, phones, photocopiers, scanners, and e-filing systems
- Ability to occasionally move boxes and printed materials weighing up to 20 pounds
- Experience on electoral or issue campaigns preferred, but not required
- Familiarity with campaign technology such as Mobilize, EveryAction, NGPVAN, Action Network, ActBlue preferred
- Ability to work and communicate effectively with a variety of staff, vendors, allies, and WFP members
- Demonstrated experience working without direct day to day supervision and working independently to meet inflexible deadlines set by state and federal law
- Extreme organization skills and detail orientation
- Deeply ingrained habit of always double checking work
- Patience and empathy when coordinating with colleagues on high stress political campaigns
- Some tolerance for change and uncertainty during election and legislative seasons
- Strong project management skills preferred
- Demonstrated commitment to the communities Working Families represents
What Else Should You Know
- Compensation: The salary range for this role is $52,000- $65,000. The final salary for this role will be determined based on our Pay Scale, which takes into consideration years of experience, geographic location, and final job description. The upper end of the salary range is reserved for individuals who significantly exceed the minimum qualifications and years of experience.
- Location and Travel: This role requires you to work in person in Atlanta, Georgia at WFPs local office and/or various locations for meetings and events around the state of Georgia.
- Schedule: The position is temporary and part time.
- Union Affiliation: WFP is a unionized workplace. This is a short term temporary role that is not eligible for inclusion in WFP’s staff bargaining unit. WFP's union employees are represented by the New York Metropolitan Area Joint Board, Workers United union.
Diversity, Equity, and Inclusion
Working Families is an equal opportunity employer with a commitment to economic and social justice. Women, people of color, LGBTQ people, people with disabilities, and members of other historically disenfranchised populations are strongly encouraged to apply. Any applicant who requires an accommodation in order to apply for or perform the essential functions of the job should contact us at
[email protected] with the subject line "Application Accommodation" to request such an accommodation.
