We are seeking a talented Administrative Services Assistant-Project Administrator to join our Chicago Office!
The Ideal candidate will provide five star customer service as the first point of contact to all Milhouse Engineering & Construction internal and external clients. This candidate will be joining our newer Office & Field Services team. The ideal candidate will have an adaptive personality, office management skills and great time management skills.
This role is the face of our Milhouse Engineering and Construction, Inc. team and is based at our front desk as an integral support to both external and internal guests.
What you will do:
- Greet guests in a courteous manner and alerts the appropriate party of guest arrival.
- Operate/answer telephone switchboard.
- Possess excellent telephone etiquette.
- Project a professional and positive image to the public and co-workers.
- Carry out assigned projects to completion; communicate effectively both verbally and written.
- Perform general office/administrative tasks such as (Vendor Relations/Management) via monitoring/ordering standard office supplies.
- Attend meetings to take and distribute minutes when requested.
- Scheduling appointments and maintaining Office Managers/Executive Staffs calendar; screening calls and visitors.
- Assists PM with collecting Client & Project standard documents and protocols.
- Facilitates the selection and format editing of specifications with Project Engineer.
- Perform basic to moderate staff support functions such as personnel administration accounting/finance and marketing coordination.
- Prepare and modify documents including correspondence reports drafts memos and emails.
- Other duties as assigned.
Physical Requirements:
- Ability to stand/walk frequently.
- Ability to lift up to 40lbs.
What we are looking for:
- Excellent written and verbal communication skills required.
- Able to work with confidential information and maintain integrity of company data.
- Able to work effectively within a team environment.
- Strong organizational skills with the ability to multi-task.
- Proficiency in MS Office (MS Excel and MS PowerPoint in particular).
Your background:
- 3 years of working experience in related field.
- High school diploma or equivalent.
- Excellent written and verbal communication skills required.
- Able to work with confidential information and maintain integrity of company data.
- Able to work effectively within a team environment.
- Strong organizational skills with the ability to multi-task.
- Proficiency in MS Office (MS Excel and MS PowerPoint in particular).
Milhouse Engineering and Construction, Inc. was founded in 2001 with the goal of building the best engineering company in the country. It was based on the belief that if we hired great people, fueled their passion while challenging them to excel, and maintained a laser focus on the needs of your clients, success would come- and so it has. Our portfolio of successful projects continues to grow, our family of highly satisfied clients continues to expand, and our staff just gets better and better.
We are a unique, Chicago-based firm whose collective passion, vision and expertise has led to phenomenal growth! With more than 500+ talented professionals and offices across the globe, Milhouse offers a dynamic work environment where there is no limit to what you can achieve if you are willing to go after it.
Our people are the cornerstone of our organization, and key to our success. Join a remarkably talented team that shares a passion for what they do and a vision for improving communities around the world through innovative engineering and construction.
Click here to see who we are, and how our people drive our culture each & every day.
Click here to see all of our awards and how many times we've won Chicago’s 101 Best & Brightest Companies to Work For!
Important Notice to US Applicants
Milhouse Engineering and Construction, Inc. is an at-will employer.
We are an Equal Opportunity Employer.
Benefits List:
Medical
Dental
Vision
Life Insurance
Short Term Disability Insurance
401(k) Plan
Transit Benefits Program
Paid Time Off (PTO)
Employee Education & Development Program
Paid Holidays
Employee Referral Program
Wellness Program
Employee Recognition Program
Lunch and Learns
Milhouse University Classes (Cross Functional Training)
Higher Level Professional Development/Certification support
Paid Maternity and Paternity leave (plus incentives to support you in your first year of parenthood)
