Administrative Assistant (part-time)

Job Title:

Administrative Assistant (part-time)

About Bombas:

Bombas is a comfort focused premium basics brand with a mission to help those in need. The company launched in 2013, after the founders learned that socks are the #1 most requested clothing item at homeless shelters. From there, they set out to solve that problem, donating a pair of socks for every pair they sell. How do you donate a lot of socks? You sell a lot. And how do you sell a lot? You make the most comfortable socks in the history of feet. Millions of pairs sold and donated later, Bombas has continued to innovate within its mission and product, introducing new socks, as well as underwear and t-shirts, the #2 and #3 most requested clothing items at homeless shelters, all while continuing to make a positive impact on the community where we all work and live.

Click here to see what it's like to work inside the Bombas Hive!

The word Bombas is derived from the Latin word for bumblebees. Bees work together to make their hive a better place. At Bombas, we’re inspired by that. We know it’s the collective efforts of our team that keeps the Hive alive and strong - a team that is diverse and inclusive. Different perspectives strengthen our ability to make the most comfortable versions of the products people wear closest to their bodies every day and to serve the communities where we all work and live. We are committed to continuously building a Hive where all are welcomed, seen, and heard regardless of age, color, ethnicity, gender, gender identity, genetics, physical or mental ability, protected veteran, status, race, religion and sexual orientation. As a team, we will strive to create room for different experiences and empower all voices.

About the Job:

We are looking for a team player and self-starter to join our Workplace and Executive Support teams. The Administrative Assistant will be a part-time role working Tuesdays, Wednesdays, and Thursdays (approximately 25 hours/week) and will report directly to our Director of Internal Communications & Engagement, with a dotted line to our Executive Assistants. 

The ideal candidate has 1-2+ years of experience working in an administrative support and/or office coordination capacity. This person will be responsible for completing tasks critical to our workplace and supporting 2-3 Bombas executives.

What you’ll be responsible for:

• Serving as the point person for employees and guests entering Bombas HQ - staff the front desk to greet guests, answer questions, manage badge access, and direct visitors, as needed.
• Monitoring, refilling, and reordering office supplies, snacks, and coffee, in addition to tracking and managing corresponding budgets. 
• Retrieving, sorting, and notifying recipients of packages, mail, and deliveries, and creating mailing labels + scheduling messengers as needed.
• Supporting 2-3 Bombas executives by scheduling meetings, managing calendars, and assisting with ad hoc administrative tasks.
• Coordinating executive and department travel; including flights, cars, and hotels. 
• Managing expense reports and reimbursements for relevant executives and teams.
• Working closely with the rest of the Executive Support team to coordinate schedules between executives for key leadership meetings and cross-functional initiatives.
• Assisting with setup and breakdown for meetings + events and helping with other ad hoc workplace tasks.

What we’ll love about you:

• Ability to have strong attention to detail while meeting deadlines, sometimes at short notice
• Comfortable and eager to interface with employees and guests on a constant basis, assisting with questions, directions, and problem-solving as needed
• Ability to prioritize and independently manage workload
• A team player who is willing and happy to help
• Strong written and verbal communication skills
• Belief in our mission and understands the importance of giving-back
• Comfortable working in an open office environment while staying focused
• Ability to move supplies/furniture, which may weigh up to 20 pounds

What you’ll love about us:

• We are a team of smart, interesting, diverse, funny, and loving people.
• We take the responsibility to make sure you are excited, happy, and find fulfillment in your work very seriously.
• We value fun. This is why we host office lunches, offsite team outings and company retreats.
• We believe in giving back to the community and helping those in need, which is why we volunteer as a team regularly.
• We understand the importance of communication and offer a monthly phone stipend for all full-time employees.

What you’ll bring:

• 1-2+ years of experience in administrative support and/or office coordination.
• Proficiency in Google applications and Canva; preferred 

Bombas is committed to delivering competitive and equitable pay for our employees. The pay range for this position at the start of employment is expected to be between $17-$20/hour, with an estimated 25 hours per week. However, the hourly pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, and business need.

The Bombas package offered for this position may also include other elements, such as a discretionary bonus. Additional details of any benefits will be provided if a candidate receives an offer of employment.

If hired, the position is “at-will” and the Company reserves the right to modify any component, plan, or program of the total rewards package at any time, for any reason.