Administrative Assistant

Administrative Duties

• Provide active Outlook calendar management for the VP, Global Security Services leadership. 
• Work directly with team and across department to effectively communicate vital employee matters (e.g., team announcements and employee recognitions, birthdays and anniversaries) to appropriate audiences
• Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team
• Serve as team EA, managing team events, offsites logistics and celebrations for the team   
• Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
• Manage meeting logistics including booking conference rooms, registering and escorting visitors, room set up, catering, etc
• Assist with on-boarding process for all new team members across the team
• Ordering team office supplies, swag as needed

Benefits eligible: Yes
Bonus eligible: Yes
The expected salary range for this role is $30.58 - $36.69 per hour
The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.

• Previous experience as an Administrative Assistant, supporting senior leadership in a large organization
• Bachelor’s Degree or related experience preferred
• Demonstrates ability to handle and maintain confidential information
• Experience planning large meetings and/or events required
• Must know MS Office (Outlook, Word, Excel, PowerPoint)
• Strong communication, project management and critical thinking skills
• Quick learner and ability to understand sophisticated business issues
• Must be organized, motivated and detail-oriented with superior follow-through and proactive approach
• Ability to manage meeting priorities and be comfortable juggling and moving multiple meetings on a weekly basis
• Strong attention to detail and ability to complete large volumes of work efficiently and effectively
• Must be extremely proactive with a desire to stretch beyond the task list to support the team
• Ability to adapt to a constantly evolving business and work environment
• Professional, reliable, driven and results-oriented
• Must be in Chicago office at least 3 days/week and on days of Senior Leadership Team meetings

Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. 

Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.

McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact [email protected]. Reasonable accommodations will be determined on a case-by-case basis.

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.