Administrative Assistant – Marketing, Communications, and Development

Claremont Hillel

Role Overview

Claremont Hillel is seeking a detail-oriented and creative Administrative Assistant to support its Marketing, Communications, and Development efforts. This role is ideal for a highly organized individual with strong communication skills and a passion for helping our Hillel grow its impact. As a core member of our growing team, you will help ensure that our messages reach the right audiences, our events run smoothly, and our development efforts are well-supported.

You will join a dynamic and collaborative staff at our office in Claremont working to create a vibrant, welcoming Jewish community at the Claremont Colleges.

What You’ll Do

Marketing & Communications

• Create and manage a communications calendar, ensuring timely and engaging outreach to students, families, alumni, and donors.
• Design newsletters, flyers, and social media content that reflect Hillel’s vibrant activities.
• Maintain and update the Hillel website with current programs, events, and resources.
• Support event marketing and promotion to increase participation and engagement.

Development Support

• Maintain accurate donor records and process gifts in a timely manner.
• Draft and send donor acknowledgments, ensuring personalized and meaningful communication.
• Assist in planning and executing fundraising campaigns and events, including annual appeals.
• Organize and track fundraising data, supporting reports for the Executive Director and Board.

Administrative Duties

• Provide administrative support to the team, including scheduling meetings, managing correspondence, and organizing files.
• Data management and maintenance.
• Coordinate logistics for events, including RSVPs and vendor communications.
• Oversee office operations, ensuring supplies and materials are well-stocked.

What You’ll Bring to the Job

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Creativity and proficiency with tools like Canva, Mailchimp, or similar platforms.
• Familiarity with donor databases or CRM systems (preferred but not required).
• Ability to multitask, prioritize, and work collaboratively in a small-team environment.
• A passion for supporting Jewish life and contributing to a mission-driven organization.
• Access to a car is required.
• You must be able to work in person from Claremont CA during the semester.

What You’ll Receive

• 12 month salary of $45,000–$52,000, depending on experience.
• Comprehensive health and dental insurance.
• Paid vacation, sick leave, and holidays.
• Professional development opportunities and mentoring.
• The opportunity to contribute to a growing and innovative Jewish community.
• The opportunity to work remotely during the summer and winter vacations.

About Claremont Hillel

Claremont Hillel serves the 700+ Jewish students across the 5 undergraduate and 2 graduate colleges of the Claremont Colleges Consortium, located 35 miles from downtown Los Angeles. Under the leadership of our first Executive Director, we’re in a startup growth phase, rapidly building a vibrant and innovative Jewish community.

Our mission is to engage students through meaningful relationships, exceptional educational experiences, and empowering leadership opportunities. We operate from a relational-engagement model, meeting students where they are, empowering them to lead, and supporting their growth as they explore their Jewish identities.

Located in the charming city of Claremont, CA known as the “City of Trees and PhDs,” our community offers beautiful campuses, historic neighborhoods, and easy access to beaches, mountains, and Los Angeles.

Claremont Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.