Marcus & Millichap is the nation's largest commercial investment real estate brokerage firm with over 80 offices and closes more commercial real estate transactions annually than any other firm in the nation. This is an excellent, full-time opportunity for a top-quality, creative, career-minded individual to work directly with a top-producing Commercial Real Estate Brokerage Team as an Administrative Assistant. The ideal candidate will have superb written, organizational, and communication skills, give 100% commitment to helping create a dynamic team environment, have strong attention to detail, be a self-motivator/proactive, problem solver and be a quick learner.
This role is a full-time position working with a Commercial Real Estate Investment Sales Team in the Austin office of Marcus & Millichap. The individual in this position will be responsible for a wide variety of marketing and administrative duties.
Responsibilities:
- Manage marketing tasks for a high-performing commercial real estate team that specializes in retail property sales in Texas.
- Prepare and create marketing materials (such as proposals/evaluations, investment offering books, flyers, research reports, etc.) for each deal.
- Collaborate with lead agent and team members to create, manage, and distribute email marketing campaigns for exclusive property listings and other email branding campaigns.
- Candidate will also assist with several executive administrative tasks including, but not limited to, transaction procedures, creating organizational pipeline documents, and other systems to create business efficiencies.
- Manage firm’s pipeline software for team deals: from proposal tracking/organization, pre-launch prep, on-market management, escrow coordination, and close submission in the system.
- Assist in maintaining client files and transaction records.
- Coordinate with office staff on the submission of deal documents to ensure transparency and compliance with firm and state real estate commission regulations.
- Manage 3rd party listing sites for each deal and distribute leads to respective team members.
- Database Management
- Maintain a document management system for marketing deliverables and due diligence to be accessed by all parties to a transaction
- Opportunity to help grow a team of investment professionals over time
- Candidate will have the opportunity to work independently on projects and then collaborate with the agent on new ideas or implementations as they see fit
Technical Skills:
- Proficient use of Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
- Experience with Adobe Create Suites programs (InDesign and Photoshop) to create marketing brochures, team branding materials, and aerials.
- Solid understanding of Microsoft Excel and familiarity with spreadsheet formulas
- Proven ability to work effectively in a team environment with associates. Capability of effective planning and priority setting.
- Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Requirements:
- Prior administrative experience in a sales group essential
- Real estate, legal, or financial services industry experience preferred
- Flexible attitude with the willingness to take on new projects
- Highly service-oriented individual with the ability to work well as part of a team
- Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility
- Excellent organizational, written, verbal and interpersonal communication skills
- Ability to work well under pressure and meet deadlines
