Administrative Assistant

Overview: Our Vancouver, BC office is searching for an Administrative Assistant, who will work closely with the Directors.The ideal candidate will have experience in a similar role, and possess proficiency in Microsoft: Word, Excel, Outlook, Teams, Projects and Power Bi, and strong typing skills. In addition, possess strong organizational and problem-solving skills with a keen eye for detail.

Responsibilities:

• • Provide administrative support to Architectural Principal
  • Assisting in preparation of and follow-up support for proposals, contracts and fee letters, presentations and other correspondence
  • Tracking and inputting proposal and contractual documents to Arcadis's CRM and Project sites
  • Coordinating meetings, assisting with submissions and other architectural tasks as required
  • Email support including message prioritization, filing and redirection
  • Screening calls, taking active messages, and redirecting when prudent
  • Virtual Meeting arrangement and booking
  • Maintaining project lists and contact lists
  • Project filing and other document handling as required
  • Submitting expense reports and timesheets
  • Travel arrangement and booking
  • Liaising with the departmental teams and office groups as necessary

Qualifications:

• Minimum high school diploma. Post-secondary university or college degree desired.
• Minimum 3 to 5 years' experience working in a large office or work environment.
• Experience working in a large office or work environment
• Highly capable with Microsoft Office programs, particularly Word and Excel
• Cross utilization abilities with Mac & PC necessary
• Professional and pleasant phone manner
• Information managements skills (filing, IT processes, etc);
• Confident with the ability to build strong working relationships
• Energetic, diplomatic, flexible, problem-solving mindset
• Strong organizational and prioritizing skills with the ability to take initiative
• Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines.
• Keen attention to detail and quality checking mindset.
• Strong written and verbal skills with the ability to proofread documents and communications.
• Architectural / Engineering / Real Estate Development experience beneficial
• Ability to anticipate needs and meet expectations
• Experience assisting executive level personnel
• Proactive
• In the office 3 to 5 days a week

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging:

As an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. 

We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design related roles, we also require a portfolio to review. We thank all applicants for their interest. However, only those selected for an interview will be contacted.

As part of Arcadis selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer (as applicable under state law). These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence, drug testing and driver’s license record. 

The salary range for this position is CAD 50,000 - 60,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.