Marcus & Millichap's Seattle office seeks a self-motivated, team-oriented individual to join our staff. The Administrative Assistant/Brokerage Administrator (BA) supports the brokerage activities and agent support for the division and reports directly to the Operations Manager. Responsibilities include:
• Brokerage administration and transactional tasks including managing brokerage legal documents to compliance and approval procedures
• Office administrative support per company standards
• In-office coordination for firm-wide technology and support for meetings utilizing technology
• Training and support for firm-wide technology and tools*
*Employee will be enrolled in our Certified Agent Support Specialist program within the first nine (9) to twelve (12) calendar months of employment enabling them to provide comprehensive training and support to other agents and employees in the firm on specific tools and programs used.
Responsibilities:
- Process brokerage transactions and legal documents to company compliance and approval procedures
- Create digital files and adhere to the company’s filing system
- Generate, copy, scan and bind documents for use by management and agents
- Utilize postage machine and other shipping methods
- Assist in maintaining cleanliness of office, kitchen etc., as well as with the stocking of supplies and coordinating maintenance of copiers and other office machines
- Learn and conduct trainings in accordance to established training modules for all software, applications and tools
Required Knowledge, Experience and Attributes:
- Strong computer skills including Microsoft Programs
- Strong writing and editing skills, i.e., spelling, grammar, punctuation
- Strong proofreading ability
- Interest in developing and delivering training presentations and materials
- Ability to teach one-on-one or in a group setting (previous experience in a training capacity preferred)
- Professional appearance and demeanor
- Be reliable and punctual
- Professional phone and customer service etiquette
- Possess a friendly, proactive attitude and a strong desire to learn and progress within the firm
- 2+ years administrative experience
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.
Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.
The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.
Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
