Your tasks
- Serve as first point of contact for visitors and as reception for guests with focus on hospitality and operational excellence.
- Work alongside the Office Manager in providing entire office administration functions
- Monitor office supplies, place supply orders when necessary
- Monitor and log office expenses and costs
- Manage relationship with the external vendors, including timely payments
- Work with building management and service providers to ensure adequate maintenance of office premises and timely servicing and repair of all office equipment.
- Partner with HR and IT in onboarding and off-boarding process for new hires and exiting employees.
- Assist in organizing social engagements and team events
- Liaise with travel management companies to coordinate travel arrangements and hotel reservations for international trips of our staff and help with logistics for global management visitors
- Other ad hoc administrative duties as assigned
- Bachelor’s degree in real estate, facilities management, building technology management, business administration or related field.
- At least 2 years of relevant work experience
- Proficient in the use of all Microsoft Office tools
- Hands-on with a can-do, positive attitude
- High level of attention and accuracy on detailed work tasks, superb organization skills with ability to prioritize, manage multiple tasks and projects and meet deadlines
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external partners
- Good command of spoken and written English
- Self-motivated with the ability to work independently and as an integral member of the team in Manila as well as in rest of Asia and Europe
- Can start as soon as possible
In the fulfillment of the role, we are required to work in the office 5 days a week, normal working hours.
