Purpose of the Job
To manage procurement, credit control and accounts payable as part of the operations team.
Main Duties and ResponsibilitiesFinance - Accounts Payable
a Raise purchase orders for all items to be purchased
b Assist with month-end reporting and transaction reconciliation queries
c Manage the Accounts inbox
i) Process incoming invoices
ii) Query discrepancies
iii) Ensure value for money
iv) Manage queries.
Procurement and Order Processing
a. Place orders for equipment and manage the ordering process to ensure that the goods are received in the right place at the right time
b. Check the order on arrival and match invoice to delivery note
c. Manage any returns, complaints or faults with the supplier
d. Ensure that invoice is passed for payment
e. Communicate with the teams on order status/progress
f. Maintain licence information for clients.
g. Maintain an accurate stock list,
h. Register carepacks
i. Gather quotes for equipment and recommend supplier based on cost and time if required.
Credit control
a Report on Debtors’ status each week
b Send statements to clients
c Chase payment dates via emails and phone calls
d Seek to reduce Debtors days by promoting Direct Debit sign up and persistence in CC process
e Manage Go cardless account
f Share remittance and ensure invoices are allocated correctly
g Communicate with clients regarding overpayments and credit allocations
h Ensure client queries holding up payments are escalated.
Common Responsibilities:
a Maintain up to date knowledge of T-Tech’s operational procedures and Employee handbook and comply with the requirements
b Work collaboratively with team members
c Participate fully in company-wide initiatives
d Undertake other duties as may reasonably requested by management
About T-Tech
T-Tech is one of the fastest growing IT Consultancy, Support and Cloud Service providers in the UK, serving SMEs in the Accountancy and Professional Services sector. Our customers demand and deserve great proactive service and responsive support. We understand how important it is to optimise day-to-day operations and we help our customers embrace innovation and drive growth. We do that by showing them how to cut risk, improve productivity and leverage IT to gain competitive advantage. At T-Tech, we’re about keeping UK business up and running, resolving problems quickly, providing personal attention and providing our customers with reliable IT support when they need it.
Our business focuses on 6 areas of service: Business Consultancy; IT Support; Technical Consultancy; Cloud, Networks & Security; Intelligent Automation; and Communications.
T-Tech has created a working environment that is personally and professionally challenging and enjoyable. At T-Tech you will be joining a talented team that values your input and knowledge. We are looking for highly motivated, talented individuals to join us in realising our vision.
Our Values:
Service Centric
We put our customers at the heart of what we do. We are accountable for our actions and honour our commitments. We go the extra mile.
United
We succeed as a team, pulling together to achieve our goals. We understand and respect others’ views and perspectives. We communicate openly with each other, sharing, challenging and supporting.
High Standards
We take pride in the quality of our work. To give our best, we plan thoroughly and strive continually to improve our effectiveness. We have a thirst for knowledge to enable us to learn and improve.
Agile
We are agile in our thoughts and actions, anticipating and adapting quickly to new opportunities and situations. We manage changing priorities to work flexibly and with resilience.
Requirements
Education
Knowledge and Experience
Skills
Customer Service
Working under pressure
Quality Focus
Attention to Detail
Multi-Tasking
