What are you looking for in your next company? An open, friendly culture? Smart application of an excellent tech stack? Real diversity? Rock-solid products? If these matter to you, we have some great things to talk about!
Hearsay is looking for an Accounts Payable (AP) Specialist who will be a key contributor to the Corporate Accounting team! This position will report to the Senior Manager of Accounting and will involve frequent interaction and coordination with colleagues across the accounting and billing team as well as the FP&A team and other business
owners across departments.
As part of the Accounting Team focusing on the procure-to-pay process, you will help drive critical accounting functions, including vendor management, invoice processing, coding, and disbursements, participating in the travel and expense (T&E) process for employees, and preparing journal entries and account reconciliations for relevant general ledger accounts.
About Hearsay Systems
Founded in 2009, Hearsay Systems is the trusted global leader in digital client engagement for financial services. Our Client Engagement Platform empowers over 225,000 advisors and agents to proactively guide and capture the last mile of digital communications in a compliant manner. The world’s leading financial firms—including BlackRock, Charles Schwab, and New York Life—rely on Hearsay’s compliance-driven platform to scale their reach, optimize sales engagements, grow their business, and deliver exceptional client service.
We are a tight-knit, dedicated team that passionately believes in our products, people, and culture. Our products help advisors and agents compliantly scale personalized customer engagements across social media (Facebook, LinkedIn, Twitter, Instagram), websites, text, and voice.
Hearsay is headquartered in San Francisco, with globally distributed teams throughout North America, Europe, and Asia. Hearsay is backed by Sequoia Capital, NewView Capital, and Salesforce Ventures.
About the role:
- Own the global Procure to Pay cycle, including processing vendor invoices with careful attention to detail over amount, proper approval, period of service, and appropriate general ledger coding, and coordinating ACH and wire payments.
- Manage our vendor relationships, including participating in the procurement process, liaising with new vendors regarding tax and payment requirements, and replying to vendor inquiries.
- Assist with processing and financial coding for non-vendor payments including employee travel and expense reimbursements and corporate credit card purchases.
- Support the month-end close process through journal entries, reconciliations, analysis, and vendor expense fluctuation analysis for relevant procure-to-pay accounts such as accounts payable, accrued expenses, and prepaid expenses.
- Ensure compliance with accounting policies and internal controls including vendor management, invoice processing, cash management, and cash disbursements.
- Assist with annual and ad hoc compliance efforts, including timely filing of Form 1099s and assistance with consolidated and statutory audits.
- Design scalable processes and systems to streamline or eliminate manual work.
About you:
- Bachelor’s degree in Accounting or Finance is preferred.
- 3-5 years of accounting experience in accounting, accounts payable, or procurement required - technology industry or start-up experience is a plus.
- Multinational experience required, US experience preferred.
- Intermediate Microsoft Excel skills required; experience with existing accounts payable tools (NetSuite, Tipalti, Expensify) or similar tools is a plus.
- Must be detail-oriented and deadline-driven with strong organizational skills.
- Team player who works well independently and with others across all organizational levels, departments, and external third parties.
- Desire to improve processes and systems through automation, technology, and reduce redundant or manual work.
- Strong interpersonal, verbal, and written communication and analytical skills.
- Fluency in both English and Hungarian (both verbal and written).
What we can offer you:
- Truly international work and team
- Hybrid working model
- Extra paid time off
- Stock options
- Private health insurance
- In-office food & beverages - including lunch
- Training budget
- Mobile subscription coverage
- Home office budget
In the case of non-EU citizens, You should have a Permanent Residence Card or Residence Card for Third-country National Family Member of EEA National, as we cannot support the visa process.
Our commitment to diversity and inclusion: Hearsay values and welcomes diversity in all forms. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We encourage all qualified individuals to apply. If you need assistance, or a reasonable accommodation during the application and interview process, please contact us at:
[email protected].
I hereby acknowledge that my personal data included in my application will be processed for the purpose of the recruitment process under the General Data Protection Regulation as of 25 May 2018, as amended from time to time.
