Galway, Ireland

About Us

Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization’s GRC practices so they can make better decisions, faster. No matter the challenge.

At Diligent, you are an agent of positive change. You are joining a team of passionate, smart, creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. Be a part of a global community on a mission to make a real impact.

Learn more at diligent.com.

Position Overview

Are you ready to play a pivotal role in shaping a dynamic global accounts payable department? As our Accounts Payable Specialist, you will report directly to the Global Manager of Accounts Payable and become an essential part of our finance team.

In this exciting position, you’ll take charge of the daily processing of both purchase order and non-purchase order invoices, ensuring accuracy and efficiency. We're looking for a proactive self-starter with a keen eye for detail and a knack for problem-solving. Your ability to quickly learn new processes and seek out innovative improvements will help us streamline our operations and elevate our performance.

Whether you thrive working independently or as part of a collaborative team, you’ll find this role to be both challenging and rewarding in our fast-paced, ever-evolving environment. If you’re ready to make an impact and contribute to our success, we want to hear from you!

Key Responsibilities

Process daily AP invoices, matching them to PO detail coding, attaching required backup, and securing required internal approvals, when no PO is present
Assess invoice documentation for proper determination and allocation of prepaid expense, specific project, department, location, subsidiary coding, etc
Maintain accurate AP records and files to ensure compliance with IRS regulations
Monitor, research, and resolve AP vendor aging issues
Assist with audit inquiries and invoice collection
Validate and process annual 1099 and 1042 files
Schedule payments through ACH, Wire and check and secure required approvals
Maintain accurate bank wire templates
Ensure all internal/external vendor inquiries are handled timely
Assist the accounting team in completing the month-end close
Act as a liaison between vendors and internal departments to facilitate timely payments and ensure an accurate AP aging
Assist the Manager of Accounts Payable in setting up best practices and policy and procedure guideline

Required Experience/Skills

An understanding of the fundamentals of accounting, GL coding, and intercompany concepts
Demonstrated ability to adapt and thrive in a fast-paced environment of high growth and continual change where job duties, tasks and requests will evolve
Strong attention to detail and demonstrated ability to multitask and see through processes to find the best and most efficient way to operate
Strong communication skills through phone and email in a professional environment with both internal and external customers
1-2 years of accounts payable experience, global exposure is desirable
Prior work and/or knowledge of foreign currency and exchange rates is desirable but not essential
Working knowledge of varying payment processes is desirable but not essential

What Diligent Offers You

Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.

Headquartered in New York, Diligent has offices in Washington D.C., Baltimore, London, Galway, Budapest, Vancouver, Bengaluru, Munich, and Sydney. 

_{We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].}

_{To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.}

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