Accounts Payable Specialist

Accounts Payable Specialist

New York, New York

In-Person

Anticipated deadline to submit application: December 9. Position may close early if application limit is met. Apply promptly for full consideration.

The Opportunity   

The Accounts Payable Specialist is responsible for processing, verifying, reconciling invoices, and completing payments with precision, proactivity and in a timely manner. The Accounts Payable Specialist is responsible for monthly reconciliations of travel and business expenses, petty cash and other cash equivalent items used by the organization while providing the highest level of customer service. The Accounts Payable Specialist is responsible for vendor statement reconciliations and other accounts payable operations.

As part of our mission, we strongly encourage individuals who have lived experience of incarceration or involvement in the justice system to apply for this role.

Who We Are

The Center for Employment Opportunities (CEO) provides employment services to people recently released from incarceration. Across the United States, 8,000-9,000 people participate in CEO each year, transitioning to employment that supports themselves, their families, and their communities.

What began as a demonstration project of the Vera Institute of Justice in the 1970s to address employment barriers facing the formerly incarcerated following release in New York City has grown into the leading reentry employment organization in the country, where over 30,000 formerly incarcerated individuals have secured full-time employment since 1996.

Who You Are  

• You have 2+ years experience performing accounting duties in a fiscal office.  
• You have proficiency with accounting software
• You have proficiency with Excel
• You have the ability to communicate effectively with fiscal and program staff, vendors, and clients.
• You have the ability to interact with employees and vendors in a professional manner.
• You have excellent interpersonal, verbal, and written communication skills. Ability to communicate effectively with people of diverse cultures and backgrounds.
• You have the ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Major Responsibilities   

Accounts Payable/Invoices

•   Review incoming invoices to ensure accuracy of billing details
•   Proactively obtain invoices from vendor portals and internal sources
•   Monitor Center for Employment Opportunities invoice inbox
•  Review vendor invoices to ensure all appropriate documentation are received before processing
•  Responsible for data processing and routing for approval of all incoming invoices
•  Monitor automated invoice software for invoices and documents
•  Responsible for gathering data, reviewing, and processing large bills to import into software
•  Responsible for reviewing and processing check requests
• Obtain required vendor information and submit internal New Vendor Requests for new vendors
• Review daily bank reports to ensure all EFT transactions are captured in accounting software
• Maintain and track status of purchase orders in order to process invoices, weekly
• Receive, research, and resolve a variety of routine internal, external, and vendor inquiries as it relates to account status, including communicating the resolution of discrepancies to appropriate persons
• Provide proof of payment documentation upon request
• Ensure all vendor and staff interactions are handled professionally, timely and in line with company policies and procedures
•  Assist with requests during organizational agency audits and governmental agency audits, including but not limited to locating payment vouchers, canceled checks
• Perform other duties as required to support the Accounting Department
• Understanding of the Accounts Payable policy and procedures

Travel and Business Expenses

•     Review and reconcile employee’s credit cards monthly, ensuring accuracy of receipts and coding
•     Review and process employee reimbursements, daily
•     Monitor Travel and Business Expense software to ensure submission of expense reports
•     Provide support and training to the Travel and Business Expense software users
•     Receive, research, and resolve employee questions and concerns as it relates to travel and business expenses and related software
•     Responsible for monthly reminders of travel and business expenses submission
•     Provide weekly status report to Accounts Payable Manager
•     Understanding of the related travel and business expenses policies and procedures

 Petty Cash and Other Cash Equivalents

•     Facilitate the setup of new petty cash holders per company policy
•     Review and process Petty cash submissions, monthly or as needed
•     Responsible for monthly reminders of petty cash submission
•     Facilitate closing out petty cash holders
•     Review and process petty cash reimbursements, daily
•     Responsible for monitoring and processing cash equivalent inventory items such as bus passes, gift checks and movie tickets, daily
•     Provide monthly status report of petty cash holder accounts and other cash equivalents
• Understanding of the related petty cash and other cash equivalents policy and procedures

Compensation and Benefits  

The salary range for this position is $60,400-$67,250. In an effort to be both equitable and transparent, CEO's compensation philosophy considers a variety of factors, including, but not limited to, experience, internal equity, and home office location in making a final determination on our salary offer.

We recognize that salary is a part of the overall compensation package and also provide a comprehensive benefits package, including medical and dental coverage, as well as professional development opportunities and training, including regular training opportunities in Motivational Interviewing (MI). MI is one evidence-based skill that reentry and human service professionals can utilize when supporting participants to achieve their goals.

We also offer paid parental leave, participation in a retirement plan, sick and vacation leave, paid holidays and more. We are a workplace that promotes continual learning and teamwork, offering lunch and learns, team outings, holiday gatherings and more for our staff.

More About Us  

The Center for Employment Opportunities believes that everyone deserves the chance to shape a stronger future for themselves, their families, and their communities. Our commitment to being an anti-racist organization that is inclusive across all identities and experiences drives us forward every day. We exist to create greater opportunities for people who face multiple barriers to personal and professional success, and we’re passionate about being agents of change who promote diversity, equity, inclusion, and access to opportunities for all.

People who are justice involved, people of color, people who identify as LGBTQ+ , and people with disabilities are highly encouraged to apply for vacant positions at all levels. CEO’s commitment to DEI aligns with the CROWN Act, creating an open space where our employees can present as their true authentic selves. We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.

Please note that due to the volume of resumes received, we are unable to contact each applicant regarding the status of each position or reply to candidates' inquiries via phone or email.

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