The Accounts Payable Specialist maintains and controls the sub-ledger activity for accounts payable
through data entry and reconciliations. Includes analytical work and thorough review of vendor records.
Communicates across departments within the organization to ensure accurate and timely payments and
reconciliations.
Essential Duties and Responsibilities include the following
● Responsible for executing day-to-day accounts payable functions
○ Review all invoices for appropriate documentation and approval prior to payment
○ Codes such items as invoices with correct codes conforming to standard procedures to
ensure proper entry into the financial system
○ Prepares batch check runs, wires, online payments, and other ACH transactions
○ Prioritize invoices according to terms
○ Process payment requests outside of regular batch runs
○ Respond to vendor inquiries
○ Convert purchase orders to vendor invoices, matching up appropriate documentation
○ Maintain files and documentation thoroughly and accurately, in accordance with company
policy and accepted accounting principles
● Assist in completion of monthly, quarterly and annual processes and projects.
○ 1099 maintenance and filings
○ Vendor record maintenance
○ Investigates and resolves problems associated with processing of invoices and purchase
orders
○ Receives, researches and resolves a variety of routine internal and external inquiries
concerning account status, including communicating the resolutions of discrepancies to
appropriate persons
○ Reconcile vendor statements, research and correct discrepancies
○ Assist in month and quarter end closing
○ Special projects as needed
● Effectively communicate information and respond to questions/suggestions from various levels
within the company.
● Other duties, responsibilities and activities may change or be assigned at any time with or without
notice.
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
● 3+ years of accounts payable experience or training within an accounting function/department,
preferable in a manufacturing environment; or equivalent combination of experience and education.
● Must have a proven track record in ability to handle and prioritize multiple tasks and meet all
deadlines.
● Must have strong communication skills and the ability to multitask.
● Strong quantitative and organizational skills are required.
● Must possess the ability to interact effectively with business partners and all levels of management.
● Strong attention to detail is critical as well as the ability to maintain high standards of accuracy and
compliance assurance.
● Computer Skills: Proficiency in Microsoft office, data analysis, Google Apps and QuickBooks.
● Language Skills: Must be able to effectively communicate in English, both verbally and written.
● Math Skills: Possess basic mathematical skills: addition, subtraction, multiplication and division.
● Travel Requirements: Occasional travel required between buildings and sites.
Benefits
Awesome Benefits for Our Team! 🚀✨
